About Company
Embark on your professional journey with Hiring.zycto, a forward-thinking organization dedicated to operational excellence and fostering a supportive work environment. We believe that meticulous record-keeping is the backbone of effective human resources, ensuring compliance and enhancing employee experience. For an aspiring Employee Records Assistant, our firm offers unparalleled mentorship and hands-on learning opportunities within a dynamic team. You’ll find a culture that values accuracy, confidentiality, and continuous improvement, providing a solid foundation for your career in HR administration. Join us and contribute directly to our success while building crucial skills in a collaborative setting.
Job Description
Hiring.zycto is actively seeking a diligent, highly organized, and detail-oriented Employee Records Assistant to become a valuable member of our Human Resources team at our Beaconsfield, Montreal office. This entry-level position offers an exceptional gateway for an individual eager to embark on a fulfilling career in HR administration, playing a pivotal role in supporting our employee services and ensuring seamless operations. As an Employee Records Assistant, you will be instrumental in maintaining the utmost integrity and confidentiality of all employee data, encompassing both digital and physical records. Your meticulous work will directly contribute to our HR department’s overall efficiency, ensuring strict compliance with company policies, local labor laws, and privacy regulations. From processing new hire paperwork to managing ongoing employee file updates and supporting data audits, your contributions will be vital in fostering a positive and compliant employee experience from their very first day. This role is designed to provide a comprehensive foundational understanding of HR operations, best practices in data management, and the critical importance of privacy and accuracy within a corporate environment. If you are a proactive learner, possess an unwavering commitment to accuracy and discretion, and are looking for a supportive environment to launch your HR career, we strongly encourage you to apply and grow with the Hiring.zycto team.
Key Responsibilities
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring data integrity.
- Process new hire paperwork, including collection, verification, and correct filing of all required documents.
- Assist with the onboarding process by preparing comprehensive employee files and entering data into HRIS.
- Respond to routine inquiries regarding employee records, adhering strictly to confidentiality and privacy protocols.
- Support the HR team with various data entry tasks, record audits, and preparation of reports as needed.
- Ensure compliance with internal company policies and external regulations concerning employee data privacy (e.g., LPRPDE).
- Organize, archive, and retrieve inactive employee files in accordance with established retention policies.
- Perform general administrative duties and provide clerical support to the Human Resources department.
Required Skills
- High school diploma or equivalent.
- Exceptional attention to detail and a commitment to accuracy.
- Strong organizational skills and the ability to manage time effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive and confidential information with the utmost discretion and integrity.
- Excellent verbal and written communication skills in English.
- Basic understanding of office procedures and fundamental record-keeping principles.
Preferred Qualifications
- Post-secondary education or enrollment in a program related to HR, Business Administration, or a relevant field.
- Previous administrative or data entry experience, even in a non-HR capacity.
- Familiarity with Human Resources Information Systems (HRIS) software.
- Fluency in French (both written and verbal) is considered a significant asset.
- A demonstrated eagerness to learn and develop a long-term career in Human Resources.
Perks & Benefits
- Competitive starting salary commensurate with an entry-level position.
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off, including vacation and statutory holidays.
- Opportunities for professional development, training, and career advancement.
- A supportive, inclusive, and collaborative work environment.
- Convenient on-site parking facilities.
- Employee assistance program for personal and professional support.
- Modern, well-equipped office space located in Beaconsfield.
How to Apply
To apply for this exciting entry-level opportunity, please click on the application link below. We kindly request that you submit your resume and a brief cover letter outlining your interest in the Employee Records Assistant role and how your skills align with our requirements. We thank all applicants for their interest; however, only those selected for an interview will be contacted.