About Company
Hiring.zycto is on the lookout for meticulous talent to join our vibrant finance department. An Accounts Payable Clerk will discover a supportive environment where accuracy and efficiency are paramount, directly contributing to our operational success. We are a dynamic organisation experiencing growth, committed to fostering professional development and offering a clear path for individuals who thrive on precise financial processing. Join us and be a pivotal part of a team that values your attention to detail and dedication to robust vendor relationships. Our culture thrives on collaboration and continuous improvement.
Job Description
This role is crucial for maintaining the financial health and operational integrity of Hiring.zycto. As an Accounts Payable Clerk – Vendor Payments & Filing, you will be at the heart of our financial operations, ensuring timely and accurate processing of invoices, managing vendor relationships, and maintaining impeccable financial records. Your expertise will directly impact our cash flow management and foster strong, reliable partnerships with our suppliers. This isn’t just about processing; it’s about being the custodian of our financial commitments, ensuring compliance, and contributing to a seamless procure-to-pay cycle. You will be responsible for a high volume of transactions, requiring exceptional organisational skills, a keen eye for detail, and a proactive approach to problem-solving. We are looking for an individual who is not only proficient with numbers but also possesses excellent communication skills to liaise effectively with internal departments and external vendors. Join a team where your contributions are valued, and your growth is supported.
Key Responsibilities
- Accurately process a high volume of vendor invoices, ensuring proper coding, matching with purchase orders, and securing necessary approvals before payment.
- Prepare and execute timely payment runs using various methods such as BACS, cheques, and wire transfers, adhering strictly to payment terms and company policy.
- Maintain comprehensive, well-organised vendor files, both physical and electronic, ensuring all documentation is easily retrievable for financial audits and internal queries.
- Perform regular reconciliation of vendor statements against the accounts payable ledger, diligently investigating and resolving any discrepancies or aged items in a prompt manner.
- Communicate effectively and professionally with external vendors and internal stakeholders regarding invoice statuses, payment queries, and account discrepancies.
- Assist in month-end and year-end closing procedures pertaining to accounts payable, including accruals and ledger reconciliations.
- Support financial audit requests by providing accurate, complete, and well-organised documentation and explanations.
- Identify opportunities for, and actively participate in, the implementation of process improvements to enhance efficiency, accuracy, and control within the AP function.
- Ensure strict compliance with company financial policies, procedures, and relevant financial regulations.
- Manage employee expense reports, ensuring adherence to company travel and expense policies.
Required Skills
- Proven experience in an Accounts Payable role (minimum 2 years).
- Strong numerical aptitude and exceptional attention to detail.
- Proficiency in accounting software (e.g., Xero, Sage, QuickBooks) and advanced Microsoft Excel skills.
- Excellent organisational and time management skills, with the ability to prioritise effectively.
- Ability to handle high volumes of data accurately and efficiently under tight deadlines.
- Strong verbal and written communication skills for internal and external liaison.
- Solid understanding of basic accounting principles and practices.
Preferred Qualifications
- AAT qualification or actively working towards one.
- Experience with a large Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, NetSuite).
- Prior experience working in a multi-currency environment.
- Demonstrated ability to identify and implement improvements in AP processes.
Perks & Benefits
- Competitive salary and attractive company pension scheme.
- Generous annual leave allowance starting at 25 days plus bank holidays.
- Opportunities for professional development and financial support for relevant qualifications (e.g., AAT).
- Private health insurance options and an employee assistance program.
- A modern, collaborative office environment in Bournville with excellent transport links.
- Regular team social events and company-wide initiatives.
- Cycle to Work Scheme to promote health and sustainable commuting.
- Employee discount programs with various retailers.
How to Apply
Please click the application link below to submit your CV and cover letter. We look forward to reviewing your application and learning more about your experience.