About Company
Join Hiring.zycto, where innovation meets operational excellence. We are a dynamic and forward-thinking organization dedicated to creating exceptional work environments that empower our teams to thrive. For a Facilities Manager, this means a unique opportunity to lead critical infrastructure projects, optimize building performance, and champion sustainability initiatives from the ground up. We believe that a well-maintained and efficiently run facility is the bedrock of success, and we empower our Facilities professionals to implement best practices and shape our physical spaces. Come build with us, contributing directly to our vibrant culture and operational efficiency, making a tangible impact daily.
Job Description
We are seeking a highly motivated, proactive, and experienced Facilities Manager to oversee the comprehensive management of our state-of-the-art facilities in Glasgow, Scotland. This pivotal role requires you to cultivate and maintain a safe, efficient, and impeccably maintained environment that supports our employees and ensures seamless business operations. You will be responsible for strategic planning, meticulous budget management, day-to-day operational oversight, robust vendor relationship management, and ensuring unwavering adherence to all pertinent health and safety regulations. This role is instrumental in developing and rigorously implementing best practices across building maintenance, asset lifecycle management, and overarching operational efficiency, directly impacting our employee experience and driving significant organizational productivity.
Your strategic and operational focus will include the meticulous management of all critical building systems, encompassing HVAC, electrical, plumbing, advanced security, and fire safety. You will expertly oversee complex maintenance and repair schedules, proactively coordinating with a diverse range of external contractors and service providers to guarantee optimal facility performance. A strong emphasis will be placed on conceiving, developing, and maintaining a comprehensive preventative maintenance program, crucial for minimizing operational disruptions and significantly extending the lifespan of our vital assets. Furthermore, you will lead space planning and utilization, ensuring our facilities adapt fluidly to the evolving needs of our growing workforce.
Beyond the technical aspects, this position demands exceptional leadership and superior communication acumen. You will manage a dedicated facilities team or skillfully coordinate with various internal departments, ensuring seamless service delivery and effective resolution of all facilities-related inquiries. You will also play a quintessential role in championing a robust culture of safety, conducting regular site inspections, and guaranteeing absolute compliance with all relevant health, safety, and environmental legislation specific to the UK and Scotland. This is an unparalleled opportunity for a seasoned facilities professional to make a significant and lasting impact, spearheading operational excellence and contributing to a positive, highly productive, and sustainable workplace at Hiring.zycto. You will be empowered to continuously seek out and implement innovative solutions that enhance our operational footprint and elevate our overall efficiency.
Key Responsibilities
- Oversee daily operations, maintenance, and repair of all building systems and infrastructure.
- Develop and manage the facilities budget, ensuring cost-effective operations and resource allocation.
- Manage relationships with vendors, contractors, and service providers, ensuring service level agreements are met and quality standards upheld.
- Implement and maintain comprehensive preventative maintenance programs to extend asset lifecycles and minimize downtime.
- Ensure strict compliance with all health, safety, and environmental regulations and company policies, conducting regular audits and training.
- Lead space planning, utilization strategies, and manage office moves/reconfigurations to optimize workplace efficiency.
- Manage building security, access control systems, and develop robust emergency preparedness and business continuity plans.
- Identify and implement energy efficiency and sustainability initiatives to reduce operational costs and environmental impact.
- Respond promptly and effectively to facility-related emergencies and service requests, ensuring minimal disruption.
- Prepare comprehensive reports on facilities performance, budgets, projects, and key metrics for senior management.
- Collaborate cross-functionally with internal departments to support their operational needs and enhance employee experience.
Required Skills
- Proven experience as a Facilities Manager or in a similar senior facilities role (minimum 6 years).
- Strong knowledge of building systems (HVAC, electrical, plumbing, fire safety, security).
- Excellent project management, organizational, and time management skills.
- Proficiency in budget management, financial forecasting, and cost control.
- In-depth understanding of UK health, safety, and environmental regulations (e.g., HASAWA, CDM).
- Exceptional communication, negotiation, and interpersonal skills with strong leadership capabilities.
- Ability to manage multiple priorities, delegate effectively, and work effectively under pressure.
- Strong problem-solving, analytical, and decision-making abilities.
- Proficiency with Facilities Management Software (FMS/CMMS) and MS Office Suite.
Preferred Qualifications
- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
- Professional certification (e.g., BIFM, CFM, FMP) or equivalent industry accreditation.
- Experience with sustainable building practices, energy management, and green initiatives.
- Knowledge of CAD software for space planning and facility design.
- Experience leading and developing a diverse facilities team.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive private health, dental, and vision insurance.
- Generous paid time off, including public holidays and an enhanced annual leave allowance.
- Robust pension scheme with significant company contributions.
- Extensive opportunities for professional development, training, and career progression.
- Dynamic, collaborative, and supportive work environment.
- Employee wellness programs and mental health support.
- On-site parking or subsidized public transport/commuter benefits.
- Access to a range of employee discounts and perks.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your CV and a compelling cover letter outlining your relevant experience, key achievements, and why you are the ideal candidate for this pivotal Facilities Manager role are attached.