About Company
Ready to channel your administrative expertise into a cause that truly matters? Hiring.zycto partners with impactful non-profit organizations across Toronto, connecting dedicated professionals with missions that drive change. We understand the unique operational needs of the non-profit sector and seek individuals who thrive in a supportive, purpose-driven environment. Join a team where your organizational skills directly contribute to community betterment, fostering growth and efficiency for our valued partners. It’s an opportunity to make a tangible difference daily.
Job Description
Hiring.zycto is seeking a highly organized and proactive Non Profit Administrator to join one of our esteemed client’s dedicated teams in Toronto. This pivotal on-site role is perfect for a meticulous professional eager to leverage their administrative prowess to support a vital non-profit organization. As the Non Profit Administrator, you will be the backbone of daily operations, ensuring the smooth and efficient functioning of the office environment, which in turn allows our client’s program staff to focus on their core mission.
Your responsibilities will span a wide array of administrative and operational tasks, making every day dynamic and impactful. From managing schedules and coordinating meetings to maintaining robust record-keeping systems and supporting fundraising initiatives, your contributions will be indispensable. This role demands exceptional attention to detail, strong communication skills, and a genuine passion for the non-profit sector. You will be instrumental in creating an organized and welcoming atmosphere, handling correspondence, preparing reports, and assisting with volunteer coordination. We are looking for someone who takes initiative, problem-solves effectively, and can handle multiple priorities with grace and efficiency.
This position offers a unique opportunity to directly contribute to the success of programs that uplift and empower communities. You will interact with various stakeholders, including staff, volunteers, donors, and community partners, acting as a key point of contact. The ideal candidate will be adept at using office software, comfortable with financial administration basics, and possess a solid understanding of non-profit operational principles. If you are a self-starter with a collaborative spirit and a commitment to excellence, this role provides a rewarding pathway to apply your administrative talents where they can truly make a difference. Join us in supporting an organization committed to positive social impact.
Key Responsibilities
- Manage daily office operations, including scheduling, correspondence, and record-keeping.
- Act as the primary point of contact for internal and external inquiries, directing them appropriately.
- Coordinate meetings, prepare agendas, record minutes, and ensure follow-up actions are completed.
- Maintain organized physical and digital filing systems for administrative, program, and donor records.
- Assist with basic financial administration, including processing invoices, expense reports, and petty cash.
- Support fundraising and event planning activities through administrative tasks, donor communications, and logistics.
- Coordinate volunteer recruitment, onboarding, and scheduling efforts.
- Prepare reports, presentations, and other documents as required by senior staff or the board.
- Order and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
- Assist with website updates and social media content scheduling as needed.
- Ensure compliance with organizational policies and procedures.
Required Skills
- Minimum 3 years of progressive administrative experience, preferably within a non-profit environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Superior organizational and time management abilities, with a keen eye for detail.
- Proven ability to manage multiple tasks and deadlines in a fast-paced environment.
- Strong interpersonal skills and a professional, approachable demeanor.
- Ability to work independently and as part of a collaborative team.
- A deep understanding of and commitment to the non-profit sector's mission and values.
Preferred Qualifications
- Post-secondary education in Business Administration, Office Management, or a related field.
- Experience with CRM software (e.g., Salesforce, Raiser's Edge) or donor management systems.
- Familiarity with basic accounting software (e.g., QuickBooks).
- Experience in event coordination or volunteer management.
- Bilingualism (English and French) is an asset.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a mission-driven organization making a tangible difference.
- Supportive and collaborative team environment.
- Professional development and growth opportunities.
- Located conveniently in downtown Toronto with easy access to public transit.
- Paid time off and holidays.
How to Apply
If you are a highly motivated and dedicated administrative professional looking to make a significant impact within the non-profit sector, we encourage you to apply. Please click on the application link below to submit your resume and cover letter. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
