About Company
Join a dynamic team that values precision and operational excellence. At Hiring.zycto, we empower our employees through meticulous record-keeping, ensuring a smooth and supportive work environment. We are currently expanding our administrative capabilities and are looking for a dedicated individual to help us maintain the highest standards in employee data management. This role is perfect for someone eager to start their HR career, providing foundational knowledge in a structured, growth-oriented setting where accuracy is paramount.
Job Description
The Employee Records Assistant – Entry Role at Hiring.zycto offers an excellent opportunity to launch your career in human resources and administrative support. Based in our vibrant Glenora, Edmonton office, you will be an integral part of our dedicated administrative team, responsible for maintaining accurate, confidential, and up-to-date employee records. This position is specifically designed for an enthusiastic individual with a keen eye for detail, a strong commitment to data integrity, and a proactive approach, providing essential support to our broader HR department and overall organizational efficiency.
In this foundational role, you will quickly learn the critical importance of meticulous record-keeping in supporting a thriving and compliant workforce. Your daily tasks will be diverse, involving the processing of new hire paperwork, diligently updating existing employee information, managing complex document filing systems (both physical and digital), and ensuring strict compliance with company policies, privacy regulations, and employment laws. You will gain invaluable hands-on experience with various HR information systems (HRIS) and administrative processes, thereby developing a robust foundational understanding of data management principles that are crucial for any professional environment. This exposure will equip you with practical skills highly sought after across industries.
Hiring.zycto prides itself on fostering a supportive, collaborative, and growth-oriented atmosphere where continuous learning and professional development are not just encouraged but actively supported. As an Entry Role Assistant, you will receive comprehensive training from experienced professionals and benefit from direct mentorship, enabling you to swiftly build a strong skill set in critical administrative tasks, efficient data entry, and rigorous confidentiality protocols. This is more than just a data entry job; it’s a strategic stepping stone into a fulfilling career where your organizational prowess and dedication to accuracy directly contribute to the smooth operation, legal compliance, and overall success of our dynamic organization. We are looking for someone who is inherently proactive, exceptionally reliable, and ready to embrace the intellectual challenges and significant rewards of maintaining vital employee information with the utmost care, precision, and discretion. If you are passionate about achieving excellence through accuracy and eager to make a tangible impact from day one in a supportive team environment, we wholeheartedly invite you to grow your career with us.
Key Responsibilities
- Accurately process and maintain employee records, including new hires, transfers, terminations, and changes in status.
- Organize and manage physical and digital filing systems, ensuring easy retrieval and adherence to retention policies.
- Assist with data entry into HR information systems (HRIS) with a high degree of accuracy and confidentiality.
- Ensure all employee documentation complies with company policies and relevant legal requirements (e.g., privacy laws).
- Respond to internal inquiries regarding employee records while maintaining strict confidentiality.
- Prepare and generate reports related to employee data as needed.
- Support the HR team with various administrative tasks and special projects.
- Conduct regular audits of employee files to ensure completeness and accuracy.
Required Skills
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with discretion and integrity.
- Excellent written and verbal communication skills.
- Basic understanding of administrative procedures.
Preferred Qualifications
- Post-secondary education in Office Administration, Human Resources, or a related field.
- Prior experience in an administrative or data entry role (even voluntary or academic projects).
- Familiarity with HRIS software (e.g., Workday, SAP HR, ADP) is a plus.
- Knowledge of basic employment laws and privacy regulations.
Perks & Benefits
- Comprehensive health, dental, and vision benefits package.
- Paid time off and statutory holidays.
- Opportunities for professional development and continuous learning.
- Mentorship program for entry-level professionals.
- Supportive and collaborative team environment.
- Modern and comfortable office space in a desirable Edmonton neighborhood.
- Employee assistance program (EAP).
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please submit your resume and a cover letter outlining your interest in this entry-level role and how your skills align with our needs. We thank all applicants for their interest; however, only those selected for an interview will be contacted.