About Company
Join Hiring.zycto, a dynamic and growing organization committed to fostering a supportive and efficient work environment. For an aspiring Employee Scheduling Assistant, this is an unparalleled chance to launch your career, directly impacting our operational flow and employee satisfaction. We believe in nurturing talent from the ground up, providing the tools and mentorship necessary for professional development. Here, your meticulous attention to detail and organizational skills will be central to our success, ensuring our teams are always in the right place at the right time. Discover a workplace where your contributions are valued and your growth is prioritized.
Job Description
Hiring.zycto is seeking a highly organized, detail-oriented, and enthusiastic Employee Scheduling Assistant to join our dedicated team in Chugiak, Anchorage. This is an exceptional entry-level opportunity for an individual eager to start their career in a crucial administrative support role, learning the ropes of workforce management and operational efficiency. As an Employee Scheduling Assistant, you will play a pivotal role in ensuring our operations run smoothly by coordinating employee schedules, managing time-off requests, and communicating staffing needs effectively across various departments. You’ll be the backbone of our daily operations, directly contributing to employee satisfaction and the overall success of our projects.
Your primary focus will involve utilizing our scheduling software to create, adjust, and distribute work schedules for a diverse team of employees. This includes carefully considering skill sets, availability, labor laws, and company policies to optimize coverage and productivity. You will be instrumental in addressing scheduling conflicts, finding equitable solutions, and maintaining accurate records of employee work hours and attendance. This role requires strong communication skills, as you will frequently interact with employees, supervisors, and department heads to gather information, relay schedule changes, and provide support regarding scheduling inquiries. If you are a proactive problem-solver with a knack for organization and a desire to make a tangible impact in a fast-paced environment, we encourage you to apply. This position offers a fantastic pathway for professional growth within Hiring.zycto, providing you with foundational experience in human resources, operations, and administrative coordination.
Key Responsibilities
- Develop, implement, and distribute employee work schedules using specialized scheduling software.
- Process and manage time-off requests, ensuring adequate staffing levels are maintained at all times.
- Communicate schedule changes, updates, and important announcements to employees and department supervisors promptly.
- Resolve scheduling conflicts and issues proactively, finding fair and efficient solutions.
- Maintain accurate and up-to-date records of employee availability, attendance, and shift assignments.
- Assist with onboarding new employees by integrating them into the existing scheduling system.
- Generate reports on staffing levels, attendance, and scheduling compliance for management review.
- Provide administrative support to the HR and Operations teams as needed.
- Ensure compliance with company policies, labor laws, and collective bargaining agreements regarding scheduling.
Required Skills
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication abilities
- Ability to work effectively both independently and as part of a team
- Problem-solving aptitude and ability to handle multiple tasks simultaneously
- High school diploma or equivalent
Preferred Qualifications
- Experience with scheduling software or systems (e.g., When I Work, Homebase, ADP Workforce Now)
- Familiarity with general office administrative procedures
- Basic understanding of labor scheduling principles
- Previous experience in a customer service or administrative role
Perks & Benefits
- Competitive hourly wage
- Comprehensive health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional development and growth
- Supportive and collaborative work environment
- Employee assistance program
- 401(k) retirement plan with company match
How to Apply
To apply for the Employee Scheduling Assistant position at Hiring.zycto, please click on the application link below. Ensure your resume highlights your organizational skills and any relevant experience. We look forward to reviewing your application!