About Company
Join Hiring.zycto, where passion meets purpose in the vibrant heart of Vancouver. We are a dynamic collective dedicated to fostering positive community change through impactful initiatives. For an Event Coordinator driven by meaningful causes, this is an unparalleled opportunity to leverage your organizational prowess and creative flair. We champion innovative approaches to fundraising and community engagement, offering a collaborative environment where your ideas directly translate into tangible support for those in need. If orchestrating events that leave a lasting charitable footprint excites you, you’ll thrive in our supportive and forward-thinking team. Shape a better future with us.
Job Description
Hiring.zycto is seeking a dedicated and passionate Event Coordinator to join our team, focusing specifically on our charity and fundraising initiatives. This pivotal role is perfect for an individual with a proven track record in planning, executing, and evaluating engaging events that captivate audiences and inspire giving. As our Charity Event Coordinator, you will be the driving force behind a diverse portfolio of events, from intimate donor appreciation gatherings and community outreach programs to large-scale fundraising galas and awareness campaigns. Your expertise will ensure each event not only meets its financial and engagement objectives but also deeply resonates with our mission and values.
In this role, you will manage the entire event lifecycle, from initial concept development and strategic planning to flawless execution and comprehensive post-event analysis. You will be responsible for crafting detailed event proposals, managing budgets meticulously, and securing sponsorships that maximize impact. A key aspect of your work will involve collaborating closely with internal teams, including marketing, communications, and volunteer departments, to ensure cohesive messaging and robust participation. You will also build and nurture strong relationships with external vendors, community partners, and key stakeholders, ensuring all aspects of event delivery are professional, cost-effective, and aligned with our charitable goals.
We are looking for someone who can bring fresh ideas and creative solutions to the table, someone who is adept at problem-solving under pressure and thrives in a fast-paced environment. Your ability to inspire volunteers, engage attendees, and communicate our charity’s vision effectively will be crucial to your success. This is more than just an event planning role; it’s an opportunity to directly contribute to life-changing programs and services, making a tangible difference in the community through every event you orchestrate. If you are ready to apply your organizational talents and passion for good to a truly rewarding cause, we encourage you to apply.
Key Responsibilities
- Design, plan, and execute a diverse range of charity fundraising events, including galas, walks/runs, online campaigns, and community engagement activities.
- Develop detailed event proposals, project plans, timelines, and budgets, ensuring all financial targets are met or exceeded.
- Identify, solicit, and manage relationships with sponsors, donors, vendors, and community partners.
- Coordinate all logistical aspects of events, including venue selection, catering, entertainment, audiovisual needs, registration, and transportation.
- Recruit, train, and supervise event volunteers, ensuring a positive and effective experience for all involved.
- Collaborate with the marketing and communications teams to develop promotional materials, press releases, social media content, and communication strategies for events.
- Manage event registration systems, attendee lists, and follow-up communications.
- Conduct thorough post-event evaluations, including financial reconciliation, attendee feedback analysis, and comprehensive reporting on outcomes and ROI.
- Ensure all events comply with safety regulations, local bylaws, and organizational policies.
- Research and recommend new event opportunities and fundraising strategies to continually enhance our charitable impact.
Required Skills
- Minimum 2 years of experience in event planning, coordination, or management, preferably within the non-profit or charity sector.
- Demonstrated ability to manage complex projects, multiple priorities, and tight deadlines.
- Proficiency in budget management and financial reporting for events.
- Exceptional verbal and written communication skills.
- Strong negotiation and vendor management abilities.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Proven track record of successful fundraising event execution.
Preferred Qualifications
- Bachelor’s degree in Marketing, Communications, Event Management, or a related field.
- Experience with CRM software (e.g., Salesforce, Raiser's Edge) and donor databases.
- Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) for creating promotional materials.
- Experience with virtual and hybrid event platforms.
- Knowledge of current fundraising trends and best practices.
Perks & Benefits
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and holidays.
- Opportunities for professional development and continuous learning.
- A collaborative and supportive work environment.
- The chance to make a tangible and positive impact on the community.
- Employee assistance program and wellness initiatives.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please submit your resume and a cover letter detailing your relevant experience and why you are passionate about charity event coordination.