About Company
Supporting a vibrant office environment requires meticulous attention to detail and a proactive approach. At Hiring.zycto, we understand that our facilities are the backbone of our operational success, enabling our teams to thrive. We are a dynamic and forward-thinking organization committed to fostering a collaborative and productive workspace. For a Facility Coordinator, this means joining a team where your organizational prowess and problem-solving skills are not just appreciated but are absolutely essential to our daily rhythm. We empower our staff to take ownership and contribute directly to a harmonious work setting.
Job Description
Are you a highly organized and proactive individual with a keen eye for operational efficiency? Hiring.zycto is seeking a dedicated Facility Coordinator to ensure the smooth and effective operation of our bustling Vancouver office. This isn’t just a job; it’s an opportunity to be at the heart of our daily operations, directly impacting the productivity, comfort, and safety of our entire team. We believe that a well-maintained and efficiently run office is fundamental to our collective success, and this role plays a pivotal part in achieving that.
As our Facility Coordinator, you will be the linchpin for maintaining a safe, functional, and aesthetically pleasing work environment. Your role will encompass a wide range of responsibilities, from coordinating essential preventative and reactive maintenance and managing key vendor relationships for services like cleaning, security, and utilities, to overseeing office supplies inventory and ensuring strict compliance with health and safety standards. We’re looking for someone who thrives in a dynamic, fast-paced setting, possesses exceptional problem-solving abilities, and can anticipate needs before they arise, proactively addressing potential issues. You will be the first point of contact for facility-related inquiries, ensuring timely and effective resolutions.
You’ll be instrumental in creating an environment where our employees feel supported, inspired, and can focus on their core tasks without interruption. This involves everything from ensuring workstations are ergonomic and functional, to managing space utilization, coordinating office moves, and even playing a key role in the logistical planning for internal company events. Your ability to communicate effectively and professionally with internal stakeholders at all levels, as well as with external service providers, will be paramount to your success. Experience with basic facility management software or ticketing systems would be a significant advantage in streamlining these processes.
Joining Hiring.zycto means becoming part of a culture that values initiative, collaboration, and continuous improvement. We empower our team members to take ownership and contribute meaningfully to our shared goals. If you’re passionate about creating optimal workspaces, possess a strong sense of responsibility, are detail-oriented, and are ready to contribute significantly to a growing organization, we encourage you to apply. This role offers the chance to make a tangible difference every day and grow your career within a supportive and innovative company that truly values its people and their work environment.
Key Responsibilities
- Coordinate and oversee all aspects of office facility maintenance, including preventative and reactive tasks.
- Manage relationships with external vendors, contractors, and service providers (e.g., cleaning, security, HVAC, repairs).
- Ensure the office environment adheres to all health, safety, and environmental regulations and company policies.
- Manage inventory and procurement of office supplies, equipment, and furniture.
- Act as the primary point of contact for all facility-related inquiries and issues from staff.
- Assist with space planning, office moves, and new employee onboarding logistics related to workstations.
- Maintain accurate records of facility-related expenses, contracts, and service agreements.
- Support the planning and execution of internal company events and meetings, providing logistical assistance.
Required Skills
- Minimum 3 years of experience in a facility coordination, office management, or administrative role.
- Demonstrated strong organizational and time management skills.
- Excellent communication and interpersonal abilities, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to prioritize tasks, manage multiple projects, and work effectively under pressure.
- Strong problem-solving skills and a proactive approach to issue resolution.
Preferred Qualifications
- Post-secondary education in Business Administration, Facilities Management, or a related field.
- Experience with facility management software or ticketing systems.
- Knowledge of local health and safety regulations (e.g., WorkSafeBC).
- Certification in facility management (e.g., FMP, CFM) is an asset.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Generous paid time off and holiday schedule.
- Opportunities for professional development and career growth.
- Collaborative and supportive work environment.
- Modern, well-equipped office space in a convenient Vancouver location.
- Employee assistance program (EAP).
How to Apply
Interested candidates are encouraged to submit their resume and cover letter by clicking the application link below. Please highlight your relevant experience and explain why you are the ideal candidate for this Facility Coordinator – Office role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.