About Company
Do you envision a career where precision meets purpose? Hiring.zycto is dedicated to connecting top talent with vital roles that underpin public administration across the UK. We understand the critical importance of meticulous record-keeping and data integrity in ensuring government transparency and efficiency. Joining our network means becoming part of an ecosystem that values diligence, discretion, and a commitment to service. For a Government Records Assistant, we offer a pathway to meaningful engagement, providing opportunities to support essential governmental functions within a supportive, forward-thinking environment. Your organizational skills will directly contribute to operational excellence.
Job Description
Hiring.zycto is seeking a highly organized and detail-oriented individual to join our team as a Part-Time Government Records Assistant in Leeds, England. This role is crucial for maintaining the integrity and accessibility of sensitive government documents and data. As a Records Assistant, you will play a pivotal role in ensuring that information is accurately catalogued, securely stored, and readily retrieved in compliance with strict regulatory guidelines and internal policies. You will be instrumental in supporting various departments within the public sector, contributing directly to operational efficiency and public service delivery. The ideal candidate will possess a strong commitment to accuracy, confidentiality, and excellent organizational skills. You will be responsible for a range of administrative and records management tasks, including data entry, filing, scanning, and managing physical and digital archives. This position offers a unique opportunity to contribute to vital public services while developing your skills in records management within a professional and supportive environment. If you are meticulous, enjoy structured work, and are looking for a part-time role that makes a real difference, we encourage you to apply. This is an on-site position requiring regular attendance at our office in Leeds.
Key Responsibilities
- Accurately file, retrieve, and track government records, both physical and digital.
- Perform data entry tasks to update and maintain record databases and information systems.
- Assist in the scanning, indexing, and digitizing of paper documents for archival and access purposes.
- Ensure strict adherence to confidentiality protocols and data protection regulations (e.g., GDPR).
- Prepare documents for archiving, including boxing, labeling, and inventory management.
- Respond to requests for information and records from authorized personnel in a timely and efficient manner.
- Conduct regular audits of records to ensure completeness and accuracy, identifying and rectifying discrepancies.
- Assist with the secure destruction of obsolete records in accordance with retention schedules and legal requirements.
- Provide general administrative support as needed to facilitate records management operations.
- Collaborate with team members to improve records management processes and workflows.
Required Skills
- Proven experience in an administrative or records management role.
- Exceptional attention to detail and accuracy.
- Proficiency in using Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Excellent communication skills, both written and verbal.
- Demonstrated ability to handle sensitive and confidential information with discretion.
Preferred Qualifications
- GCSEs (or equivalent) including English and Maths at grade C/4 or above.
- Experience with electronic document management systems (EDMS).
- Understanding of public sector information management principles.
- Previous experience working within a government or public sector environment.
Perks & Benefits
- Competitive hourly wage.
- Flexible part-time hours to support work-life balance.
- Opportunity to contribute to essential public services.
- Supportive and collaborative team environment.
- Professional development opportunities in records management.
- Centrally located office with excellent transport links in Leeds.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your CV highlights your relevant experience and attention to detail. We look forward to reviewing your application.