About Company
Launch your legal career with Hiring.zycto, a dynamic firm committed to fostering new talent within Ottawa’s vibrant legal landscape. We specialize in general practice, offering comprehensive services across various legal domains, and pride ourselves on a collaborative culture where mentorship thrives. For an entry-level Legal Assistant, this means unparalleled opportunities to learn directly from experienced professionals, contributing meaningfully from day one. Our supportive environment ensures you develop foundational skills while gaining invaluable exposure across diverse legal processes. Join us and build a robust foundation for your future in law.
Job Description
Are you eager to kickstart your career in the legal field? Hiring.zycto is seeking a motivated and detail-oriented Legal Assistant to join our growing team in Westboro, Ottawa. This is an exceptional entry-level opportunity for someone passionate about law and looking to gain hands-on experience in a professional, fast-paced environment. As a Legal Assistant, you will play a crucial role in supporting our legal professionals, ensuring the smooth operation of daily tasks, and contributing to the efficient delivery of legal services.
We understand that as an entry-level professional, you are looking for a place to learn and grow. That’s precisely what we offer. You will be exposed to a broad spectrum of legal procedures, from preparing initial drafts of legal documents to managing client files and scheduling appointments. This role demands strong organizational skills, excellent communication abilities, and a proactive approach to learning. You will work closely with senior legal assistants, paralegals, and lawyers, providing you with a unique opportunity to absorb knowledge and develop practical skills vital for a successful legal career. We value initiative and dedication, and we are committed to providing the training and support necessary for your success. If you are ready to immerse yourself in the world of law and contribute to a team that values precision and client satisfaction, we encourage you to apply.
Key Responsibilities
- Assist lawyers and paralegals with document preparation, including drafting letters, memos, and basic legal forms.
- Organize and maintain physical and electronic client files, ensuring accuracy and confidentiality.
- Manage scheduling, coordinate meetings, and arrange appointments for legal professionals.
- Conduct basic legal research under supervision, using online databases and other resources.
- Handle incoming and outgoing correspondence, including mail, email, and faxes.
- Prepare and process invoices, expense reports, and other administrative tasks.
- Communicate professionally with clients, court staff, and other external parties.
- Provide general administrative support to the legal team as required.
Required Skills
- High school diploma or equivalent.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- A proactive attitude and willingness to learn.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
Preferred Qualifications
- Completion of a legal administrative assistant program or related post-secondary education.
- Familiarity with legal terminology and procedures (can be from coursework).
- Experience with legal case management software (e.g., Clio, MyCase) is a plus.
- Bilingualism (English and French) is considered an asset.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Paid time off and statutory holidays.
- Opportunities for professional development and continuing education.
- Mentorship program with experienced legal professionals.
- Supportive and collaborative work environment.
- Convenient office location in Westboro, easily accessible by public transit.
- Regular team-building activities and social events.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in this entry-level position. Please click on the application link below to apply for the job.