About Company
Hiring.zycto offers a dynamic and supportive environment where legal professionals truly thrive. For a Legal Secretary, this means engaging with complex corporate law, contributing directly to high-stakes projects, and benefiting from a culture that values precision and proactive support. We are not just a company; we are a growth platform, dedicated to empowering our team members with cutting-edge tools and continuous learning opportunities. Joining us places you at the heart of innovative legal practice, allowing you to refine your expertise and build an impactful career within a forward-thinking organisation committed to excellence in corporate legal services. This is where your skills make a tangible difference.
Job Description
We are seeking an experienced and highly organised Legal Secretary to join our bustling corporate legal team in Garthdee, Aberdeen. This pivotal role requires an individual with exceptional administrative skills, a keen eye for detail, and a deep understanding of corporate legal procedures. As a Legal Secretary, you will provide comprehensive support to our corporate lawyers, playing a crucial role in the efficient operation of the department. Your responsibilities will span from document management and client correspondence to diary management and preparing legal drafts, all within a fast-paced and intellectually stimulating environment. We are looking for a proactive individual who can anticipate needs, manage priorities effectively, and maintain the highest standards of confidentiality and professionalism. This is an exciting opportunity to contribute to significant corporate transactions and legal advisory work, working alongside a dedicated team of legal experts committed to delivering outstanding results for our clients. If you are passionate about the legal field, possess strong organisational abilities, and thrive in a collaborative corporate setting, we encourage you to apply.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to corporate lawyers, including diary management and travel arrangements.
- Draft, format, and proofread a variety of legal documents, including correspondence, memoranda, board minutes, resolutions, and transaction documents, ensuring accuracy and adherence to house style.
- Manage and organise physical and electronic case files, ensuring all documentation is filed correctly and accessible.
- Liaise directly with clients, external counsel, and third parties via phone, email, and in-person, maintaining professional and courteous communication.
- Process expenses, invoices, and handle billing procedures in line with firm policies.
- Conduct basic legal research and gather information as requested by fee earners.
- Schedule and coordinate meetings, prepare agendas, and take minutes when required.
- Handle incoming and outgoing mail, managing couriers and deliveries efficiently.
- Maintain strict confidentiality regarding all client and firm matters.
- Assist with ad-hoc projects and tasks as required to support the corporate legal team.
Required Skills
- Minimum of 2 years of experience as a Legal Secretary, preferably within a corporate or commercial law environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) at an advanced level.
- Excellent typing speed and accuracy (minimum 60 WPM).
- Strong understanding of legal terminology and corporate legal processes.
- Exceptional organisational and time management skills with the ability to prioritise a demanding workload.
- Impeccable attention to detail and accuracy in all work produced.
- Outstanding written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and experience handling confidential information.
Preferred Qualifications
- ILM, CILEx or other relevant legal secretarial qualification.
- Experience with legal practice management software (e.g., iManage, Clio, Aderant).
- Familiarity with Companies House filings and corporate governance procedures.
- Previous experience supporting multiple fee earners simultaneously.
Perks & Benefits
- Competitive salary and annual bonus scheme.
- Comprehensive health and dental insurance.
- Generous pension contribution scheme.
- 25 days annual leave plus public holidays.
- Opportunities for professional development and continuous learning.
- Modern, open-plan office environment in a vibrant location.
- Employee assistance program for personal and professional support.
- Regular social events and team-building activities.
- Commuter benefits and free on-site parking.
How to Apply
To apply for this exciting opportunity, please click on the application link below. Ensure your CV and cover letter highlight your relevant experience and why you are the ideal candidate for a Legal Secretary role in a corporate environment. We look forward to reviewing your application.