About Company
Do you envision a career where your passion for music meets sharp business acumen? At Hiring.zycto, we’re dedicated to safeguarding artistic creations and maximizing the reach of musical works. We collaborate with songwriters, artists, and labels, ensuring their intellectual property thrives in a complex global market. For a Music Publishing Assistant, this means an unparalleled opportunity to learn the intricacies of copyright, licensing, and royalties, directly contributing to the success stories of talent. Join our vibrant team and become an essential part of the music ecosystem.
Job Description
Hiring.zycto is seeking a highly organized, detail-oriented, and enthusiastic Music Publishing Assistant to join our dynamic team in Fort Worth, Texas. This is an incredible opportunity for an individual with a deep passion for music and a keen interest in the intricate business side of the industry to gain invaluable, hands-on experience. As a Music Publishing Assistant, you will play a crucial role in supporting our publishing department, ensuring the smooth and efficient operation of daily administrative tasks and directly contributing to the overall success of our cherished artists and talented songwriters. You will be at the very heart of managing musical copyrights, meticulously processing publishing agreements, skillfully handling licensing requests, and diligently facilitating timely royalty payments. Your work will directly impact the livelihood, creative freedom, and global reach of the talents we are proud to represent, making this a role with significant influence and responsibility.
The ideal candidate will be a proactive problem-solver, equipped with exceptional communication skills and a meticulous eye for detail, capable of managing multiple priorities effectively within a fast-paced, creative environment. You’ll work closely and collaboratively with our A&R, legal, and licensing teams, providing essential administrative, logistical, and research support that underpins our entire operation. This role offers a fantastic entry point into the complex yet rewarding world of music publishing, allowing you to develop a comprehensive understanding of copyright law, master licensing negotiations, expertly manage our extensive catalog, and navigate the nuances of global royalty collection processes. We are deeply committed to fostering a supportive, educational, and inspiring environment where you can continuously grow your skills, expand your professional network, and advance your career in the ever-evolving landscape of the music industry. If you are ready to contribute your talents to a company that profoundly values creativity, unwavering integrity, and forward-thinking innovation, and are eager to make a tangible and lasting impact on the careers of music creators worldwide, we wholeheartedly encourage you to apply and become a vital part of our mission to amplify musical voices.
Key Responsibilities
- Assist with the administration and management of our music catalog, including metadata entry, verification, and updating databases.
- Prepare and meticulously process publishing agreements, licenses, and other legal documents, ensuring accuracy, completeness, and compliance with industry standards.
- Handle incoming correspondence and inquiries related to song registrations, copyright ownership, and licensing requests from various stakeholders.
- Support royalty tracking and reporting processes, including data compilation, statement preparation, and reconciliation for accuracy.
- Conduct thorough research on copyright ownership, performing rights organizations (PROs), mechanical rights organizations (MROs), and global music usage trends.
- Coordinate seamlessly with songwriters, artists, and internal departments (A&R, Legal, Licensing) to gather necessary information, secure approvals, and ensure timely execution of tasks.
- Maintain highly organized digital and physical filing systems for contracts, registrations, correspondence, and other vital publishing documents.
- Assist with scheduling meetings, preparing comprehensive presentations, and taking accurate, actionable notes during discussions.
- Monitor industry news, legislative changes, and emerging trends relevant to music publishing and copyright law to keep the team informed.
- Perform general administrative duties, including data entry, answering phones, and managing office supplies, to support the overall efficiency of the publishing team.
Required Skills
- Exceptional organizational skills and an unwavering attention to detail.
- Strong written and verbal communication abilities, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.
- Basic understanding of music copyright principles, intellectual property, and their application.
- Ability to work both independently with minimal supervision and collaboratively as a valuable team member.
- Excellent time management and the proven ability to prioritize multiple tasks effectively under deadlines.
- High level of professionalism, discretion, and confidentiality when handling sensitive information.
Preferred Qualifications
- Bachelor's degree in Music Business, Entertainment Law, Communications, or a closely related field.
- 1-2 years of experience in an administrative support role, preferably within the music or entertainment industry.
- Familiarity with music publishing software or databases (e.g., Counterpoint, Curve, or advanced Excel for catalog management).
- Knowledge of performing rights organizations (PROs) such as ASCAP, BMI, SESAC, and their operational functions.
- Prior experience with contract review, legal document preparation, or intellectual property administration.
Perks & Benefits
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with a competitive company match.
- Opportunities for continuous professional development and specialized industry training.
- A dynamic, collaborative, and inclusive work environment.
- Exposure to a wide range of music genres, artists, and industry professionals.
- Employee assistance program for personal and professional support.
- Free on-site parking for convenience.
How to Apply
Interested candidates are invited to submit their resume and a compelling cover letter detailing their relevant experience, skills, and unwavering passion for music publishing. Please highlight how your qualifications align specifically with the responsibilities outlined in this job description. Encourage applicants to click on the link below to apply for the job.