About Company
Supporting high-level executives requires precision, discretion, and proactive thinking. Hiring.zycto is a rapidly expanding enterprise at the forefront of innovation, where efficiency and strategic support are paramount to our success. We cultivate a collaborative environment where every team member, especially our administrative professionals, plays a crucial role in operational excellence. A Personal Assistant thrives here, becoming an indispensable linchpin for seamless daily operations and executive productivity. Join a team where your organizational prowess is genuinely valued and contributes directly to our overarching ambitions, enabling you to grow within a supportive, forward-thinking culture.
Job Description
Hiring.zycto is seeking a highly organised, proactive, and discreet Personal Assistant to provide comprehensive diary and travel management support to our executive team. Based in our vibrant Hoylake Promenade office, this role is pivotal in ensuring the smooth and efficient running of daily operations for our leadership. You will be responsible for managing complex calendars, coordinating intricate national and international travel itineraries, and providing executive-level administrative support that allows our senior team to focus on strategic initiatives. This isn’t just a support role; it’s an opportunity to be at the heart of our executive function, anticipating needs, solving problems proactively, and maintaining the highest standards of professionalism and confidentiality. If you are exceptionally detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment where your contributions directly impact executive productivity and company success, we encourage you to apply. This role offers the chance to work closely with influential leaders, contributing significantly to our continued growth and innovation.
Key Responsibilities
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conferences with meticulous attention to detail.
- Arrange comprehensive national and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
- Prepare detailed travel packs, including itineraries, confirmation numbers, necessary documents, and local information.
- Process expense reports and manage petty cash, ensuring accuracy and timely submission.
- Act as a primary point of contact and gatekeeper, fielding calls and emails, and managing correspondence with professionalism.
- Organise and prepare for meetings, including agenda preparation, minute-taking, and distribution of materials.
- Handle confidential information with utmost discretion and integrity.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Assist with general administrative tasks as required to support the executive team.
- Build and maintain strong working relationships with internal and external stakeholders.
Required Skills
- Proven experience as a Personal Assistant or Executive Assistant, specifically with diary and travel management.
- Exceptional organisational and time management skills, with the ability to prioritise effectively under pressure.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to work.
- Ability to work independently and as part of a team.
- A keen eye for detail and accuracy.
Preferred Qualifications
- Relevant certification or diploma in Business Administration or Secretarial Studies.
- Experience with various travel booking platforms and expense management software.
- Familiarity with CRM systems and project management tools.
- An understanding of corporate governance and business operations.
Perks & Benefits
- Competitive salary and performance-related bonuses.
- Generous holiday allowance.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and training.
- Company pension scheme.
- A collaborative and supportive work environment.
- Modern office located on the scenic Hoylake Promenade.
- Employee assistance program.
How to Apply
To embark on this exciting opportunity as a Personal Assistant – Diary & Travel with Hiring.zycto, please click on the application link below to submit your resume and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!