About Company
Are you ready to streamline supply chains and build strong vendor relationships? Hiring.zycto is a dynamic and rapidly expanding enterprise committed to operational excellence and innovative solutions across diverse sectors. We foster a collaborative and supportive culture where attention to detail and proactive problem-solving are highly valued. For a Procurement Assistant passionate about efficient order processing and impactful supplier liaison, our environment offers unparalleled opportunities for skill development and career progression. Join a team where your contributions directly influence our success and contribute to our mission of delivering exceptional value. We empower our employees to grow and thrive within a forward-thinking framework.
Job Description
Hiring.zycto is seeking a diligent and organised Procurement Assistant to join our thriving team in Bearsden, Glasgow. This pivotal role is perfect for an individual with a keen eye for detail, excellent communication skills, and a passion for efficient supply chain operations. As a Procurement Assistant, you will be instrumental in managing our order processing lifecycle from initiation to delivery, ensuring seamless coordination between internal departments and external suppliers. You will play a crucial role in maintaining optimal inventory levels, supporting cost-effective purchasing decisions, and upholding the integrity of our procurement processes. This position demands a proactive approach to task management and an ability to prioritise effectively in a dynamic work environment.
Your daily activities will involve more than just data entry; you’ll be actively engaging with suppliers to build and maintain strong relationships, negotiating terms where appropriate, resolving discrepancies quickly and efficiently, and contributing to the overall strategic goals of the procurement department. We are looking for someone who can not only follow established procedures but also identify areas for improvement, propose innovative solutions, and contribute to the continuous optimisation of our purchasing strategies. The ideal candidate will be a proactive problem-solver, comfortable with fast-paced environments, and dedicated to achieving the highest standards of accuracy and efficiency in all procurement-related tasks. You will be at the forefront of ensuring we secure the best value for money without compromising on quality or delivery timelines.
This position offers a fantastic opportunity to gain comprehensive experience within a supportive team structure, contributing directly to our operational success and growth. You’ll work closely with procurement managers, finance teams, and operational staff, building a robust understanding of our business needs and supplier landscape. This collaborative approach will enable you to develop a well-rounded skill set and an in-depth insight into the complexities of modern supply chain management. If you are an ambitious professional eager to make a tangible impact and develop your career in procurement, we encourage you to apply. We value individuals who are adaptable, reliable, possess a strong work ethic, and are committed to professional development. Join Hiring.zycto and become a key player in ensuring our supply chain remains robust, responsive, and ready for future challenges, supporting our continued growth and market leadership.
Key Responsibilities
- Process purchase requisitions and convert them into purchase orders accurately and efficiently.
- Liaise with suppliers to obtain quotes, negotiate pricing, and ensure timely delivery of goods and services.
- Monitor order status, track shipments, and communicate updates to relevant internal stakeholders.
- Resolve any discrepancies with orders, invoices, or deliveries in a timely and professional manner.
- Maintain and update supplier databases, ensuring all information is accurate and current.
- Assist in supplier performance evaluations and contract management where required.
- Collaborate with inventory management to ensure optimal stock levels and minimise waste.
- Prepare procurement reports and provide analysis on spending patterns and supplier performance.
- Adhere to company procurement policies, procedures, and ethical guidelines.
- Support the wider procurement team with administrative tasks and project-based work.
Required Skills
- Proven experience in a procurement, purchasing, or administrative role.
- Strong organisational and time management skills with the ability to multitask.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Meticulous attention to detail and high level of accuracy.
- Ability to work independently and as part of a team.
- Strong problem-solving abilities and a proactive approach.
- Understanding of basic procurement principles and practices.
Preferred Qualifications
- A degree or diploma in Business Administration, Supply Chain Management, or a related field.
- Experience with procurement software or ERP systems (e.g., SAP, Oracle, NetSuite).
- CIPS (Chartered Institute of Procurement & Supply) qualification or working towards one.
- Experience working with a diverse range of suppliers.
- Knowledge of Scottish business regulations and local supplier networks.
Perks & Benefits
- Competitive salary and annual performance reviews.
- Generous paid time off and public holidays.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and continuous learning.
- Collaborative and inclusive work environment.
- Company pension scheme.
- Employee assistance program.
- Modern office facilities in Bearsden with good transport links.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter outlining their suitability for this role. Please ensure your application highlights your experience in order processing and supplier liaison.