About Company
Hiring.zycto is a dynamic and rapidly expanding firm at the forefront of delivering innovative supply chain solutions across diverse sectors. We pride ourselves on cultivating a collaborative environment where efficiency, meticulous attention to detail, and proactive problem-solving are paramount. For an aspiring Procurement Assistant, our culture offers a unique opportunity to directly impact operational flow, streamline critical processes, and gain invaluable experience within a supportive team. We are committed to empowering our employees, providing the tools and mentorship necessary for professional growth, making us an ideal launchpad for your career in procurement and logistics.
Job Description
Join Hiring.zycto as a Procurement Assistant, a pivotal role focused on ensuring the smooth and efficient flow of goods and services critical to our operations. Based in our vibrant Stockbridge, Edinburgh office, you will be instrumental in managing the end-to-end order processing lifecycle and fostering strong relationships with our diverse supplier base. This position is perfect for an organised, detail-oriented individual with a keen interest in procurement and supply chain management who thrives in a fast-paced environment.
Your day-to-day will involve a blend of administrative duties, meticulous data management, and direct supplier communication. You’ll be responsible for generating purchase orders, diligently tracking deliveries, and proactively resolving any discrepancies that may arise, all while maintaining rigorous accuracy and adherence to company policies. This isn’t just about processing paperwork; it’s about being the backbone of our procurement function, ensuring that our internal teams have the resources they need, precisely when they need them, to maintain seamless operations.
We are looking for someone who is proactive, an excellent communicator, and possesses a strong analytical mind capable of identifying potential issues before they impact operational efficiency. You will have the opportunity to develop a deep understanding of procurement best practices, contribute to our continuous improvement initiatives, and grow your expertise within a supportive and forward-thinking environment. If you’re eager to make a tangible impact from day one, learn from experienced professionals, and advance your career within a company that values precision and innovative thinking, then we strongly encourage you to apply.
Key Responsibilities
- Process purchase requisitions and generate purchase orders accurately and efficiently, adhering strictly to company policies and financial procedures.
- Monitor order status from placement through to successful delivery, proactively communicating with suppliers and internal stakeholders regarding any potential delays or issues.
- Maintain precise records of all procurement activities, including pricing agreements, delivery schedules, and supplier performance data within our ERP system.
- Liaise directly with suppliers to resolve invoicing discrepancies, delivery errors, and quality concerns in a timely, professional, and diplomatic manner.
- Support the Procurement Manager with ongoing supplier relationship management, including scheduled performance reviews and ensuring contract adherence.
- Assist in the comprehensive research and rigorous onboarding of new suppliers, ensuring they meet all company standards, compliance requirements, and ethical guidelines.
- Contribute actively to identifying and implementing cost-saving initiatives and process improvements within the procurement department.
- Prepare regular, insightful reports on purchasing activities, detailed spend analysis, and comprehensive supplier performance metrics.
Required Skills
- Minimum 1.5 years (18 months) of proven experience in a purchasing, administrative, or logistics support role.
- Proficiency in Microsoft Office Suite, particularly advanced Excel skills for data analysis and reporting.
- Demonstrable experience with ERP or MRP systems (e.g., SAP, Oracle, NetSuite) for order processing.
- Excellent verbal and written communication skills with the ability to liaise effectively and build rapport with internal teams and external suppliers.
- Strong organisational skills and exceptional, meticulous attention to detail.
- Proven ability to manage multiple tasks concurrently, prioritise workload effectively, and consistently meet deadlines in a dynamic environment.
- A proactive, analytical, and problem-solving mindset with a keen eye for efficiency.
Preferred Qualifications
- A Bachelor’s degree in Business Administration, Supply Chain Management, or a closely related field.
- CIPS (Chartered Institute of Procurement & Supply) foundation level certification or actively working towards it.
- Prior experience with e-procurement platforms and tools.
- Familiarity with basic contract management principles and terms.
Perks & Benefits
- Competitive annual salary commensurate with experience, along with performance-based bonuses.
- Comprehensive health and dental insurance package.
- Generous employer-matched pension contribution scheme.
- Exceptional opportunities for professional development and support for CIPS certification.
- Modern, collaborative office environment situated in the vibrant Stockbridge area of Edinburgh.
- 25 days of annual leave plus all recognised public holidays.
- Regular company social events and engaging team-building activities.
- Access to an employee assistance program for wellbeing support.
How to Apply
If you are a highly organised, detail-oriented, and driven individual eager to contribute your skills to a dynamic procurement team, we encourage you to apply without delay. Please click on the application link below to submit your comprehensive CV and a compelling cover letter outlining your relevant experience, key achievements, and why you believe you are the ideal candidate for this pivotal Procurement Assistant role. We eagerly look forward to reviewing your application.