About Company
Hiring.zycto is a dynamic and forward-thinking organization committed to meticulous data management and operational excellence. We thrive on providing unparalleled support in navigating complex information landscapes, ensuring accuracy and efficiency are paramount. For a Public Records Processing Assistant, this means joining a team where precision is valued, and your contribution directly impacts our service delivery. We offer a structured yet supportive environment where you can develop critical skills in a vital administrative capacity, contributing to a culture of continuous improvement and reliable record-keeping.
Job Description
Hiring.zycto is seeking a meticulous and dedicated Public Records Processing Assistant to join our growing team in Newhaven, Edinburgh. This full-time role is crucial for ensuring the accurate, efficient, and compliant handling of vital public records. As a Public Records Processing Assistant, you will play a pivotal role in maintaining the integrity and accessibility of essential information, supporting a range of administrative and data management tasks. Your daily activities will involve working with diverse record types, from digital databases to physical documents, requiring a keen eye for detail and a commitment to precision.
This position offers an excellent opportunity for individuals who are highly organized, possess strong administrative capabilities, and are eager to contribute to a professional environment where accuracy is paramount. You will be instrumental in the lifecycle of public records, including their intake, indexing, archiving, and retrieval, ensuring they adhere to stringent regulatory guidelines and internal protocols. We are looking for someone who thrives in a structured setting, can manage multiple tasks effectively, and is proficient with various office technologies and record-keeping systems.
At Hiring.zycto, we believe in fostering a supportive and collaborative workplace where employees are empowered to develop their skills and grow professionally. You will receive comprehensive training on our specific systems and procedures, ensuring you are fully equipped to excel in your role. This is more than just a data entry position; it’s an opportunity to become an expert in information governance, contributing directly to the operational efficiency and legal compliance of our organization.
Your role will also involve liaising with various internal departments to facilitate record requests and ensure smooth information flow, requiring good communication skills and a customer-service oriented mindset. This isn’t just about handling documents; it’s about being a guardian of information, understanding its importance, and ensuring its proper management from creation to disposition. We value proactive individuals who can identify areas for process improvement and contribute to evolving our record-keeping strategies. If you’re ready to embrace a role where your diligence makes a tangible difference every day, Hiring.zycto offers the environment and the challenge you seek. If you are detail-oriented, have a strong work ethic, and are passionate about safeguarding information, we encourage you to apply. Join us in Newhaven and become a vital part of a team dedicated to excellence in public records management. Your contribution will directly impact our ability to serve our clients and maintain our reputation for reliability.
Key Responsibilities
- Process, classify, and index public records according to established guidelines and procedures.
- Perform data entry and verification to ensure accuracy and completeness of information.
- Manage the physical and digital archiving and retrieval of documents.
- Assist with record requests and provide support to internal departments and external stakeholders as needed.
- Conduct regular audits of records to ensure compliance with regulatory standards.
- Maintain confidentiality and security of sensitive information at all times.
- Operate and maintain office equipment relevant to records processing, such as scanners and shredders.
- Identify and report discrepancies or issues with record-keeping systems or processes.
Required Skills
- Proven administrative or data entry experience
- Exceptional attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Excellent written and verbal communication skills
- Discretion and respect for confidentiality
Preferred Qualifications
- Previous experience in records management, archives, or a similar regulated environment.
- Familiarity with record-keeping software or database systems.
- SVQ/NVQ Level 2 or equivalent in Business Administration or a related field.
Perks & Benefits
- Competitive salary package
- Generous paid time off and holiday allowance
- Comprehensive health and wellness benefits
- Opportunities for professional development and training
- Supportive and collaborative work environment
- Modern office located in a vibrant area of Edinburgh
How to Apply
To apply for this Public Records Processing Assistant position, please click on the application link below. We kindly request that you submit your updated CV along with a cover letter outlining your suitability for the role and your experience in administrative or records processing.