About Company
Harnessing meticulous organization is at the core of Hiring.zycto’s mission to optimize data and information flow for diverse organizations. For an aspiring Records Management Assistant, this presents an environment where your dedication to detail directly contributes to our clients’ success and operational excellence. We champion structured growth, offering clear pathways for individuals eager to develop their organizational and administrative prowess. Join a team where your precision is not just valued, but essential to our collective mission of robust information governance. Your future in streamlined data starts here.
Job Description
Are you meticulously organized, detail-oriented, and looking to kickstart a career in information management without the prerequisite of a formal certificate? Hiring.zycto is seeking a motivated and reliable Records Management Assistant to join our growing team in Moncton, New Brunswick. This is an incredible opportunity for someone passionate about organization, eager to learn, and ready to make a tangible impact from day one.
In this vital role, you will be instrumental in ensuring the accurate and efficient handling of both physical and digital records. You’ll be the backbone of our information flow, responsible for maintaining the integrity, accessibility, and confidentiality of critical documents. We understand that formal certification isn’t for everyone, and we believe that a strong work ethic, a keen eye for detail, and a commitment to learning are equally valuable assets. We provide comprehensive on-the-job training, equipping you with all the necessary skills and knowledge to excel in records management best practices.
Your day will involve a variety of tasks aimed at keeping our information systems robust and easily navigable. This includes precise data entry, meticulous filing, document retrieval, and ensuring compliance with our stringent data security protocols. You’ll work collaboratively within a supportive environment, contributing directly to projects that streamline operations and enhance client service. If you’re a proactive individual who thrives on bringing order to complexity and is looking for a role where your diligence is truly appreciated, we encourage you to apply. This position is a gateway to a rewarding career path, offering continuous learning and development in a field that is constantly evolving.
Key Responsibilities
- Accurately file and retrieve physical and digital records according to established procedures.
- Perform precise data entry into various databases and record-keeping systems.
- Maintain confidentiality and security of all sensitive information and documents.
- Assist in organizing, scanning, and indexing documents for digital archiving.
- Ensure records are up-to-date and easily accessible for authorized personnel.
- Support the ongoing review and disposition of records in accordance with retention schedules.
- Handle incoming and outgoing documents, ensuring proper tracking and distribution.
- Identify and resolve discrepancies in records, escalating complex issues as needed.
- Assist with general administrative tasks to support the wider team.
Required Skills
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Excellent communication skills, both written and verbal.
- Reliable and punctual with a strong work ethic.
- Ability to lift and move boxes or documents weighing up to 25 lbs (11 kg) occasionally.
Preferred Qualifications
- Previous experience in an office or administrative environment.
- Familiarity with record-keeping principles or information management systems.
- A proactive attitude and a strong desire to learn and grow within the role.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Paid time off and holiday pay.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative team environment.
- Opportunities for internal advancement and career growth.
- Employee assistance program.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We look forward to reviewing your qualifications and learning how you can contribute to the Hiring.zycto team.