About Company
At Hiring.zycto, we believe in fostering a dynamic and supportive legal environment where talent can truly thrive. We are a forward-thinking firm committed to delivering exceptional legal services across diverse practice areas. For a Solicitor Assistant, this means an unparalleled opportunity to immerse yourself in complex corporate transactions and sensitive family law matters, gaining invaluable experience. Our collaborative culture encourages continuous learning and professional development, ensuring you play a pivotal role in our success while building a robust foundation for your legal career. Join a team where your contributions are genuinely valued.
Job Description
Hiring.zycto is seeking a dedicated and meticulous Solicitor Assistant to join our vibrant team in Aberdeen. This unique role offers a fantastic opportunity to provide essential administrative and legal support across two critical departments: Corporate Law and Family Law. You will be instrumental in ensuring the smooth operation of our legal services, directly contributing to client satisfaction and the efficiency of our solicitors. This is more than just an administrative position; it’s a gateway to understanding the intricate workings of a modern legal practice from two distinct yet equally vital perspectives.
In Corporate Law, you will assist with the preparation of crucial documentation for company formations, mergers, acquisitions, and compliance matters. Your organisational skills will be paramount in managing deadlines and maintaining comprehensive client files. For Family Law, you will engage with a more sensitive client base, providing compassionate support while handling confidential information, drafting correspondence, and managing court schedules. This dual focus requires a keen eye for detail, exceptional organisational abilities, and a high degree of empathy and discretion.
We are looking for an individual who is eager to learn, adaptable, and possesses a proactive approach to problem-solving. You will work closely with experienced solicitors, gaining hands-on experience and insight into both transactional and contentious legal work. This role is ideal for someone looking to develop a comprehensive understanding of the legal profession, with a strong foundation in administrative support, and a desire to contribute meaningfully to diverse legal outcomes. If you thrive in a fast-paced environment and are ready to take on a challenging yet rewarding position, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to solicitors in both Corporate and Family Law departments.
- Draft, proofread, and prepare a variety of legal documents, correspondence, and court forms with precision.
- Manage and organise client files, ensuring all documentation is accurately categorised and easily accessible.
- Handle incoming and outgoing communications, including telephone calls, emails, and mail, with professionalism.
- Assist with diary management, scheduling appointments, meetings, and court dates for solicitors.
- Conduct initial legal research and gather relevant information as directed by solicitors.
- Process legal aid applications, billing, and expenses, maintaining accurate financial records.
- Act as a primary point of contact for clients, demonstrating empathy and discretion, particularly in Family Law matters.
- Ensure strict adherence to data protection regulations and client confidentiality.
- Support the preparation for court hearings, meetings, and client consultations.
Required Skills
- Minimum of 2 years of experience in a legal administrative or assistant role.
- Exceptional organisational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and prioritise effectively under pressure.
- High level of discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving abilities.
- Demonstrable empathy and professionalism, especially when dealing with sensitive client matters.
Preferred Qualifications
- SVQ/NQ in Legal Administration or a similar qualification.
- Experience working within both corporate and family law departments.
- Familiarity with legal case management software.
- Knowledge of Scottish legal terminology and procedures.
Perks & Benefits
- Competitive salary and pension scheme.
- Generous annual leave allowance.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative work environment.
- Access to a comprehensive employee assistance program.
- Modern office facilities in the heart of Aberdeen.
- Regular team social events.
How to Apply
Ready to take the next step in your legal career? We invite you to apply by clicking the application link below. Please ensure your CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this dual-focus role are included in your application.