About Company
Discover your starting point in a dynamic industry with Hiring.zycto. We are a forward-thinking organization dedicated to optimizing logistics and transportation networks, ensuring seamless operations that keep the world moving. For an entry-level professional eager to contribute, learn, and grow, our team provides an incredibly supportive and collaborative environment. You’ll gain hands-on experience, develop essential office administration skills, and become an integral part of a system that values efficiency and teamwork. Launch your career path with us, where your fresh perspective is not just welcome, but vital to our success.
Job Description
Are you a highly organized individual with a keen eye for detail and a desire to kickstart your career in a vital industry? Hiring.zycto is seeking a motivated and enthusiastic Entry-Level Transportation Office Assistant to join our growing team in Phenix City, Alabama. This is an exceptional opportunity for someone looking to gain valuable experience in logistics and office administration, providing essential support to our transportation operations.
As a Transportation Office Assistant, you will be the backbone of our administrative efforts, ensuring smooth daily operations that keep our drivers and shipments on track. Your day will involve a variety of tasks, from managing critical documents and coordinating schedules to communicating with internal teams and external partners. You will play a crucial role in maintaining accurate records, processing paperwork, and assisting with dispatching activities, directly contributing to the efficiency and success of our transportation network.
This role offers a comprehensive introduction to the transportation and logistics sector. We are committed to providing thorough training and mentorship, equipping you with the skills and knowledge needed to excel. You’ll learn how to navigate industry-specific software, understand the intricacies of routing and scheduling, and develop professional communication techniques within a fast-paced environment. If you’re eager to learn, proactive, and ready to make a tangible impact from day one, we encourage you to apply. Join Hiring.zycto and begin building a rewarding career where your contributions are valued and your growth is encouraged.
Key Responsibilities
- Manage and organize incoming and outgoing mail, emails, and phone calls related to transportation operations.
- Maintain accurate and up-to-date transportation records, including driver logs, vehicle maintenance, and shipment documentation.
- Assist with scheduling and dispatching coordination, communicating with drivers regarding routes, deliveries, and pickups.
- Process invoices, track expenses, and manage petty cash for the transportation department.
- Prepare various reports and summaries, including mileage reports, fuel consumption, and delivery statuses.
- Communicate professionally with drivers, vendors, clients, and internal staff to resolve inquiries and ensure smooth operations.
- Order and maintain office supplies inventory for the transportation department.
- Perform general administrative tasks such as data entry, filing, scanning, and photocopying.
- Support the transportation management team with special projects and other duties as assigned.
Required Skills
- High school diploma or GED equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication abilities.
- Ability to multitask, prioritize tasks effectively, and manage time efficiently.
- Basic mathematical skills for record-keeping and expense tracking.
- A proactive attitude and willingness to learn new systems and processes.
- Ability to work independently as well as collaboratively in a team environment.
Preferred Qualifications
- Prior administrative or office experience (including internships or volunteer work).
- Familiarity with transportation terminology or logistics software.
- Associate's degree in Business Administration, Logistics, or a related field.
- Experience with data entry and managing databases.
Perks & Benefits
- Competitive hourly wage.
- Comprehensive health, dental, and vision insurance package.
- Paid time off (PTO) and company-observed holidays.
- Opportunities for professional development and career advancement within the company.
- Supportive and collaborative team environment.
- 401(k) retirement plan with company match.
- Employee assistance programs.
How to Apply
Ready to embark on a rewarding career? Click the application link below to submit your resume and a brief cover letter outlining your interest in this entry-level role and what makes you a great fit for Hiring.zycto. We look forward to reviewing your application and discovering how your fresh perspective can contribute to our team.