About Company
Hiring.zycto provides unparalleled event management solutions, crafting unforgettable experiences in prestigious venues across Toronto. We believe that every celebration, especially a wedding, deserves meticulous attention and seamless execution. Joining our team means becoming part of a passionate group dedicated to transforming client visions into breathtaking realities. This is an environment where your creativity flourishes, your organizational prowess is celebrated, and you play a pivotal role in someone’s most cherished day. We offer the support and resources needed for you to excel in the vibrant world of hospitality events.
Job Description
Are you a highly organized, detail-oriented individual with a passion for creating magical and memorable wedding experiences? Hiring.zycto is seeking a dedicated Part-Time Wedding Coordinator to join our dynamic events team, operating out of the iconic Royal Alexandra Theatre in Toronto. This role is perfect for someone who thrives in a fast-paced environment, possesses exceptional interpersonal skills, and has a keen eye for aesthetics, ensuring every wedding hosted in our unique event spaces is flawlessly executed.
As a Wedding Coordinator, you will be the cornerstone of our couples’ most special day, guiding them through every step of the planning process. From the initial consultation to the final dance, you will provide comprehensive support, manage timelines, coordinate vendors, and meticulously oversee all logistical aspects. Your expertise will transform visions into reality, ensuring a seamless and stress-free experience for our clients. Working within the vibrant atmosphere of the Royal Alexandra Theatre, you’ll leverage its unique charm and our robust hospitality infrastructure to create truly bespoke events. This isn’t just about planning; it’s about anticipating needs, solving challenges with grace, and adding personal touches that make each celebration distinctly unique.
We are looking for someone who understands the nuances of wedding planning, from intricate décor details to sophisticated catering arrangements and seamless guest flow. You will collaborate closely with our internal teams, including culinary, technical, and venue operations, to ensure every element aligns perfectly with the couple’s desires. Your ability to communicate effectively, negotiate skillfully, and maintain a calm demeanor under pressure will be critical to your success. If you are passionate about delivering exceptional client service and have a proven track record in event coordination, particularly within the wedding sector, we invite you to apply. This role offers the opportunity to contribute to truly unforgettable moments within a prestigious Toronto landmark, growing your career in the exciting realm of hospitality events.
Key Responsibilities
- Serve as the primary point of contact for wedding clients from initial inquiry through post-event follow-up.
- Conduct client consultations to understand their vision, preferences, and budget, offering expert advice and creative solutions.
- Develop detailed event timelines, floor plans, and production schedules, ensuring all stakeholders are informed and aligned.
- Coordinate and manage relationships with external vendors (caterers, florists, photographers, entertainment, etc.), securing contracts and ensuring timely delivery of services.
- Oversee all logistical aspects on the day of the event, including setup, décor placement, ceremony flow, reception transitions, and teardown.
- Manage event budgets, track expenses, and process invoices in collaboration with the finance team.
- Proactively identify and resolve any issues or challenges that may arise before or during the event, maintaining a calm and professional demeanor.
- Ensure compliance with all venue policies, safety regulations, and relevant permits.
- Provide exceptional customer service, ensuring client satisfaction and soliciting feedback for continuous improvement.
Required Skills
- Minimum 2 years of experience in wedding planning or event coordination within a hospitality setting.
- Proven ability to manage multiple projects simultaneously with exceptional attention to detail.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in event management software (e.g., TripleSeat, Allseated) and Microsoft Office Suite.
- Demonstrated ability to work effectively under pressure and adapt to changing circumstances.
- Client-focused approach with a commitment to delivering outstanding service.
- Availability to work evenings, weekends, and holidays as required by event schedules.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, or a related field.
- Certification in Wedding Planning (e.g., WPICC, CSEP).
- Familiarity with the Royal Alexandra Theatre or similar historic/unique event venues.
- Experience with diverse cultural wedding traditions and protocols.
- Bilingualism (English and French) is an asset.
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Opportunity to work in an iconic Toronto landmark.
- Dynamic and supportive team environment.
- Opportunity for professional development and growth in the events industry.
- Flexible part-time schedule.
- Employee discounts on venue services and events (where applicable).
How to Apply
Ready to orchestrate unforgettable moments? We encourage all qualified candidates to click on the application link below to submit their resume and a cover letter detailing their experience and passion for wedding coordination.
