About Company
Are you ready to elevate your career in property administration? Hiring.zycto isn’t just another company; we’re a forward-thinking property management leader dedicated to fostering talent and innovation. We empower our team members to excel, providing a supportive environment where your organizational skills and keen eye for detail can truly shine. Join a vibrant workplace that values efficiency, client satisfaction, and continuous growth. At Hiring.zycto, a Property Administrator finds not just a job, but a pathway to professional development within a dynamic and respected organization in the Toronto real estate market. We build communities, one meticulously managed property at a time.
Job Description
Hiring.zycto is actively seeking a highly organized, detail-oriented, and proactive Property Administrator to join our bustling office in High Park North, Toronto. This full-time role is crucial to the seamless operation of our property management portfolio, serving as a primary point of contact for tenants, vendors, and internal teams. If you possess exceptional administrative skills, a passion for real estate, and thrive in a dynamic, fast-paced environment, we want to hear from you.
As a Property Administrator, you will be instrumental in supporting our property managers by managing day-to-day administrative tasks, ensuring timely and accurate record-keeping, and contributing to overall tenant satisfaction. Your responsibilities will span a wide range of duties, from meticulously handling lease agreements and renewals to coordinating maintenance requests and preparing essential reports. You’ll become the linchpin that keeps our office running smoothly, tackling challenges with a solution-oriented mindset and a commitment to excellence.
This position offers a unique opportunity to immerse yourself in the vibrant Toronto real estate market, working with a diverse portfolio of properties. You will gain invaluable experience in tenant relations, financial administration, and vendor management, all while contributing to a company that prides itself on exceptional service and community building. We are looking for someone who is not just seeking a job, but a career where they can grow, learn, and make a tangible impact.
A strong candidate will demonstrate proficiency in property management software, possess an innate ability to manage multiple priorities without compromising accuracy, and exhibit superior communication skills, both written and verbal. Your ability to interact professionally with all stakeholders, resolve issues effectively, and maintain confidentiality will be key to your success. Join Hiring.zycto and become a vital part of a team dedicated to fostering thriving communities and delivering unparalleled property management services. We offer a supportive work environment where your contributions are valued, and your professional development is encouraged. If you are ready to take the next step in your property administration career, apply today!
Key Responsibilities
- Manage tenant inquiries, concerns, and requests efficiently and professionally.
- Administer lease agreements, including new leases, renewals, and terminations, ensuring accuracy and compliance.
- Assist with financial tasks such as rent collection, invoicing, expense tracking, and processing accounts payable/receivable.
- Coordinate with vendors, contractors, and maintenance staff for timely property repairs and upkeep.
- Maintain accurate and up-to-date property records, tenant files, and databases.
- Prepare comprehensive reports, correspondence, and other documentation for property managers and stakeholders.
- Ensure strict adherence to property management policies, procedures, and local landlord-tenant regulations.
- Organize and schedule property viewings, inspections, and move-in/move-out processes.
- Provide general administrative support to the property management team, including scheduling meetings and managing office supplies.
- Assist in the preparation and distribution of notices, newsletters, and other tenant communications.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational and time management skills with strong attention to detail.
- Superior verbal and written communication abilities for diverse audiences.
- Demonstrated ability to multitask, prioritize tasks, and work effectively under pressure.
- Strong problem-solving skills and a proactive, solution-oriented approach.
- Customer service-oriented mindset with a focus on tenant satisfaction.
- Ability to work both independently and collaboratively within a team environment.
Preferred Qualifications
- Minimum of 2 years of experience in property administration, real estate, or a related administrative role.
- Post-secondary education in Business Administration, Real Estate Management, or a related field.
- Experience with property management software (e.g., Yardi, MRI, Buildium, RentManager).
- Familiarity with local landlord-tenant laws and regulations in Ontario.
- Fluency in a second language relevant to Toronto's diverse population.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance benefits.
- Generous paid time off, including vacation, sick days, and holidays.
- Opportunities for professional development, training, and career advancement.
- Supportive, collaborative, and dynamic team environment.
- Modern office located in a vibrant and accessible Toronto neighborhood.
- Employee assistance program for personal and professional support.
- Company-matched retirement savings plan (e.g., RRSP).
How to Apply
Ready to advance your career as a Property Administrator? We encourage you to review the full details of this exciting opportunity and submit your application by clicking on the link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications. We look forward to reviewing your application!
