About Company
Seeking a dynamic Title Officer – Admin? Hiring.zycto is a rapidly expanding firm in the real estate and legal support sector, renowned for its innovative approach to property transactions. We pride ourselves on fostering a collaborative and supportive environment where administrative professionals are truly valued. Join a team dedicated to precision and efficiency, contributing directly to seamless property closures. We offer a clear pathway for professional growth within an inclusive culture that celebrates individual contributions.
Job Description
Hiring.zycto is actively seeking a highly organized and detail-oriented Title Officer – Admin to join our bustling team in Rexdale, Toronto. This crucial role involves supporting the full lifecycle of title management, ensuring accuracy and compliance in all property-related documentation. The successful candidate will be instrumental in facilitating smooth real estate transactions, working closely with legal professionals, clients, and various stakeholders. Your expertise will directly contribute to our reputation for excellence and reliability in the complex world of property titles.
This position demands a proactive individual with a keen eye for detail, exceptional administrative capabilities, and a solid understanding of real estate processes and title documentation. You will be responsible for a diverse range of tasks, from conducting meticulous title searches and reviewing legal documents to preparing reports and coordinating with external parties. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities efficiently, and possesses excellent communication skills to articulate complex information clearly. If you are passionate about the real estate industry, committed to accuracy, and ready to make a significant impact within a growing company, we encourage you to apply. This is an unparalleled opportunity to advance your career and become a pivotal member of a dedicated team.
Key Responsibilities
- Conduct comprehensive title searches and examinations, analyzing public records for property ownership, liens, and encumbrances.
- Prepare detailed title commitments, policies, and endorsements in accordance with established guidelines and legal requirements.
- Review and verify legal descriptions, surveys, and other related documentation for accuracy and completeness.
- Coordinate with attorneys, lenders, real estate agents, and clients to resolve title issues and facilitate smooth closings.
- Maintain organized digital and physical files, ensuring all documents are accurately recorded and accessible.
- Assist in the preparation of closing documents and ensure all conditions are met prior to settlement.
- Communicate effectively with all parties involved in the transaction, providing updates and addressing inquiries.
- Process invoices, track expenses, and manage administrative tasks pertinent to title operations.
- Stay updated on changes in real estate law, regulations, and industry best practices affecting title procedures.
Required Skills
- Minimum 2-3 years of experience in title examination or real estate administration.
- Proficiency in title software and database management systems.
- Strong understanding of real estate law, legal descriptions, and property records.
- Exceptional attention to detail and accuracy.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
Preferred Qualifications
- College diploma or certification in Paralegal Studies, Real Estate, or a related field.
- Experience with land registration systems specific to Ontario (e.g., Teraview).
- Familiarity with various types of deeds, mortgages, and other legal instruments.
- Notary Public or Commissioner for Oaths designation is a plus.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and career advancement.
- Supportive and collaborative team environment.
- Modern office space in a convenient Rexdale location.
- Employee assistance program.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications. Please click on the application link below to apply for this exciting opportunity with Hiring.zycto.
