About Company
Empowering real estate professionals to achieve unparalleled success through meticulous support and innovative solutions is our core mission at Hiring.zycto. We’re a dynamic firm operating at the forefront of the Vancouver property market, valuing precision, collaboration, and continuous improvement in every interaction. For a Listing Coordinator – Admin, our environment offers a unique opportunity to directly impact agent efficiency and client satisfaction, working with cutting-edge tools and a supportive team dedicated to excellence. We believe in fostering growth, recognizing talent, and celebrating collective achievements as we navigate the exciting landscape of real estate.
Job Description
Are you a highly organized, detail-oriented administrative professional with a passion for supporting a fast-paced team? Hiring.zycto is seeking a dedicated Listing Coordinator – Admin to become an indispensable part of our vibrant real estate operations in Norquay Village, Vancouver. This crucial role acts as the backbone for our real estate agents, ensuring all property listings are prepared, managed, and marketed with precision and efficiency from initial contact to successful closing. You will be instrumental in maintaining our high standards of service, managing critical documentation, and ensuring seamless communication across all channels.
Your day will be dynamic, involving everything from meticulously entering listing data into our CRM systems, coordinating professional photography and staging, to preparing compelling marketing materials and ensuring compliance with all real estate board regulations. We are looking for someone who thrives on juggling multiple priorities, possesses a keen eye for detail, and takes initiative to streamline processes. This isn’t just an administrative role; it’s an opportunity to significantly contribute to the success of our agents and the satisfaction of our clients by ensuring every listing is presented impeccably and moves through the pipeline smoothly. If you’re eager to apply your administrative expertise in a stimulating real estate environment, we encourage you to apply and help us continue to set benchmarks in the Vancouver property market.
Key Responsibilities
- Manage the entire listing process from initiation to close, ensuring all deadlines are met.
- Input and maintain accurate property data in CRM and MLS systems, including descriptions, photos, and virtual tours.
- Coordinate with photographers, stagers, and other vendors to prepare properties for market.
- Prepare and distribute all listing documentation, including contracts, disclosures, and property feature sheets.
- Create and disseminate marketing materials, including flyers, brochures, social media posts, and email campaigns.
- Ensure full compliance with real estate board regulations, company policies, and legal requirements for all listings.
- Serve as a primary point of contact for clients, agents, and third parties regarding listing status and inquiries.
- Manage office supplies, organize files, and provide general administrative support to the team as needed.
- Track and report on listing performance and market trends to support strategic decisions.
Required Skills
- Minimum 2 years of administrative experience, preferably in real estate or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Demonstrated problem-solving abilities and a proactive attitude.
- Familiarity with CRM software (e.g., Salesforce, Top Producer, or similar).
Preferred Qualifications
- Experience with real estate specific software (e.g., MLS platforms, Skyslope, DotLoop).
- Knowledge of local real estate market and listing procedures in British Columbia.
- Background in marketing or graphic design for real estate collateral.
- Prior experience as a Transaction Coordinator or Office Administrator in a real estate brokerage.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday schedule.
- Opportunities for professional development and continuing education.
- Collaborative and supportive team environment.
- Modern office space in a convenient Vancouver location.
- Team-building events and social gatherings.
- Employee assistance program.
How to Apply
Ready to take the next step in your administrative career with a leading real estate firm? We invite you to apply by clicking the link below. Please ensure your resume and cover letter highlight your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!