About Company
Launch your career with Hiring.zycto, a dynamic organization committed to fostering growth and innovation in the administrative and financial support sectors. We thrive on precision, collaboration, and creating an environment where every team member contributes meaningfully. For an Expense Processing Assistant just starting out, this means hands-on experience, mentorship, and a clear path to understanding critical financial operations. Join us in Montreal and become an integral part of a team that values your meticulous eye and dedication to accuracy, shaping the future of our financial processes from day one.
Job Description
Are you meticulously organized, detail-oriented, and eager to kickstart your career in a supportive financial environment? Hiring.zycto is seeking a dedicated and enthusiastic Expense Processing Assistant to join our growing team in Villeray, Montreal. This entry-level position is an unparalleled opportunity for individuals looking to gain foundational experience in financial administration, specifically in managing and processing company expenses. We pride ourselves on creating a workplace where new talent can thrive, offering robust training and mentorship to ensure your success.
In this role, you will be a vital part of our finance department, contributing significantly to the accurate and timely processing of expense reports, invoices, and related financial documentation. You will delve into the intricacies of corporate expense policies, developing a keen eye for detail and compliance that is essential in any finance role. Your daily tasks will directly support the financial health and operational efficiency of our organization, providing you with immediate, tangible impact. We believe in nurturing talent from the ground up, and this position is meticulously designed to provide comprehensive training and mentorship, equipping you with the essential skills and practical knowledge for a successful and long-term career in finance.
As an Expense Processing Assistant, you’ll work closely with various internal departments, interacting with colleagues to clarify expense details, gather necessary documentation, and efficiently resolve any discrepancies. Your ability to communicate clearly, both verbally and in writing, and maintain a professional demeanor will be key to your success. You will gain invaluable exposure to different financial systems and software, enhancing your technical proficiencies while solidifying your understanding of fundamental accounting principles and corporate expenditure management. This isn’t just a job; it’s a dynamic learning experience and a strategic stepping stone, offering a clear pathway for continuous professional development and growth within Hiring.zycto. If you’re a proactive learner with a strong work ethic, an unwavering commitment to accuracy, and a desire to build a career in finance, we invite you to apply and become a foundational member of our vibrant Montreal team. We are excited to welcome an individual who is ready to learn, contribute, and grow with us.
Key Responsibilities
- Process expense reports, ensuring accuracy and strict adherence to company policies and regulatory guidelines.
- Verify receipts, documentation, and approval limits for all expense submissions.
- Reconcile expense reports with general ledger accounts, identifying and resolving discrepancies.
- Communicate effectively with employees across departments to clarify expense details and resolve any issues.
- Assist with month-end and year-end closing activities related to expense reconciliation and reporting.
- Maintain organized digital and physical records of all expense documentation, ensuring audit readiness.
- Support the finance team with various ad-hoc administrative and data entry tasks as required.
- Stay updated on company expense policies, procedural changes, and relevant financial regulations to ensure compliance.
Required Skills
- High school diploma or equivalent.
- Strong attention to detail and unwavering commitment to accuracy.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite, particularly Excel, for data entry and basic analysis.
- Basic understanding of fundamental accounting principles (e.g., debits/credits).
- Ability to communicate effectively in English and French (oral and written).
- Proactive attitude, strong work ethic, and eagerness to learn and grow within a financial environment.
Preferred Qualifications
- Relevant certificate or diploma in accounting, finance, business administration, or a related field.
- Prior experience with expense management software (e.g., Concur, Expensify) or ERP systems.
- Previous experience in an office administration, data entry, or customer service role.
- Demonstrated ability to handle confidential information with discretion and integrity.
Perks & Benefits
- Competitive entry-level salary commensurate with experience and skills.
- Comprehensive health and dental benefits package.
- Opportunities for professional development, workshops, and continuous training.
- Structured mentorship program to guide your career growth within the company.
- Generous paid time off, including vacation and public holidays.
- Modern, collaborative, and supportive office environment.
- Easy access to our office via public transportation in Villeray.
How to Apply
Ready to launch your career with Hiring.zycto? Click the application link below to submit your resume and a compelling cover letter. We look forward to reviewing your application and exploring how your skills and enthusiasm can contribute to our dynamic team.