About Company
At Hiring.zycto, we believe a well-managed environment is the cornerstone of productivity and innovation. We are a dynamic organization committed to fostering exceptional workplaces that empower our teams. For a Facilities Officer passionate about operational excellence and creating impactful physical spaces, Hiring.zycto offers a unique opportunity to shape our daily environment. Join us in setting new standards for workplace management, where your expertise directly contributes to our collective success and employee well-being.
Job Description
Are you a proactive and detail-oriented professional with a passion for creating optimal working environments? Hiring.zycto is seeking a dedicated Facilities Officer – Workplace Management to join our growing team in Litherland, Liverpool. This pivotal role is essential for ensuring the smooth and efficient operation of our premises, directly contributing to the productivity, safety, and well-being of our employees.
As our Facilities Officer, you will be at the heart of our workplace, responsible for the day-to-day management of all facility services. Your primary focus will be to maintain a high standard of operational excellence, encompassing everything from preventative maintenance schedules and managing external contractors to ensuring compliance with health and safety regulations. You will be the go-to person for all facilities-related matters, acting as a crucial link between our staff and service providers. This isn’t just about fixing things; it’s about anticipating needs, implementing smart solutions, and continuously improving our physical infrastructure to support our dynamic business operations.
We’re looking for someone who thrives in a fast-paced environment and possesses excellent problem-solving skills. You’ll manage relationships with a diverse range of suppliers, negotiate service contracts, and oversee the quality of their work, always striving for value and efficiency. Your responsibilities will also include supporting space planning initiatives, coordinating office moves, and managing inventory of facility supplies. Beyond the technical aspects, a key part of this role involves fostering a positive and comfortable environment for everyone. Your ability to communicate effectively with colleagues at all levels and to respond swiftly and courteously to requests will be highly valued.
Join Hiring.zycto and play a critical role in shaping a workplace that empowers our talent. This is an opportunity to make a tangible impact, where your expertise in facilities management will directly influence our organizational success and employee satisfaction. We offer a supportive team culture and a chance to truly own your domain, driving initiatives that enhance our workspace for the future.
Key Responsibilities
- Oversee the daily operations and maintenance of the facility, ensuring a safe, clean, and functional working environment.
- Coordinate and supervise external contractors for repairs, maintenance, cleaning, and security services.
- Implement and manage preventative maintenance programs for all building systems and equipment.
- Ensure strict compliance with all health, safety, and environmental regulations (e.g., COSHH, fire safety, legionella).
- Manage facilities-related budgets, track expenses, and identify cost-saving opportunities.
- Respond promptly to facility requests and issues from employees, ensuring timely resolution.
- Procure and manage inventory of office supplies, furniture, and facility equipment.
- Support space planning and office moves, including desk arrangements and furniture installation.
- Maintain accurate records of facility assets, maintenance activities, and safety inspections.
- Develop and maintain strong relationships with vendors, negotiating contracts and ensuring service level agreements are met.
Required Skills
- Proven experience in facilities management or a similar operational role.
- Strong understanding of health, safety, and environmental regulations (e.g., IOSH, NEBOSH certification is a plus).
- Excellent vendor management and negotiation skills.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Exceptional problem-solving abilities and a proactive approach to issue resolution.
- Strong communication and interpersonal skills, capable of interacting effectively at all levels.
- Ability to manage multiple priorities and work effectively under pressure.
- Demonstrated ability to manage budgets and control costs.
- Valid UK driving license.
Preferred Qualifications
- A relevant qualification in Facilities Management, Property Management, or a related field (e.g., IWFM membership).
- Experience with sustainable building practices or energy management.
- Knowledge of building management systems (BMS).
- Previous experience in a corporate office environment.
Perks & Benefits
- Competitive salary package.
- Generous annual leave allowance.
- Company pension scheme.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Employee assistance program.
- On-site parking.
How to Apply
To embark on this exciting journey with Hiring.zycto, please click the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this Facilities Officer – Workplace Management role. We look forward to reviewing your application.