About Company
Join Hiring.zycto, a dynamic and forward-thinking recruitment firm dedicated to connecting top-tier talent with exceptional opportunities across diverse sectors. For an Executive Personal Assistant, our vibrant culture offers an unparalleled environment to thrive, supporting key leadership and contributing directly to strategic initiatives. We pride ourselves on fostering professional growth, valuing meticulous organization, proactive problem-solving, and discretion. As part of our team, you’ll find a supportive network that empowers you to excel, making a tangible impact on both our internal operations and the success of our clients. We believe in creating a workplace where your invaluable contributions are recognized and rewarded.
Job Description
Hiring.zycto is seeking a highly skilled, proactive, and discreet Personal Assistant to provide comprehensive administrative and executive support to our senior leadership team within the Executive Office. This pivotal role is essential to ensuring the smooth and efficient operation of the executive function, acting as a crucial interface between leadership, internal departments, and external stakeholders. You will be responsible for managing complex schedules, coordinating extensive travel arrangements, preparing detailed reports and presentations, and handling sensitive information with the utmost confidentiality. This is more than just an administrative role; it’s an opportunity to become an indispensable right-hand to our executives, anticipating needs, taking initiative, and contributing to strategic objectives. The successful candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to thrive in a fast-paced, demanding environment. We are looking for someone who is not only proficient in traditional PA duties but also capable of managing projects, conducting research, and providing insightful support that enables our leadership to focus on core business priorities. If you are a natural problem-solver, highly adaptable, and passionate about supporting executive success, we encourage you to apply and become a valued member of our dedicated team.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to senior executives, including calendar management, email correspondence, and meeting coordination.
- Manage complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread confidential documents, reports, presentations, and correspondence.
- Organise and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Act as a primary point of contact for internal and external communications, screening calls and directing enquiries appropriately.
- Conduct research, compile data, and prepare summaries for executive review.
- Assist with personal tasks and errands as required by executives, maintaining strict confidentiality and professionalism.
- Manage and reconcile expense reports, invoices, and other financial documentation.
- Maintain organised physical and electronic filing systems.
- Proactively identify and address potential issues, implementing solutions to ensure smooth executive operations.
Required Skills
- Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information with integrity.
- Strong attention to detail and accuracy.
- Proactive approach to problem-solving and anticipating needs.
- Ability to work independently and as part of a team in a dynamic environment.
Preferred Qualifications
- Formal qualification in Business Administration, Secretarial Studies, or a related field.
- Experience working within a recruitment or professional services environment.
- Familiarity with CRM systems or project management software.
- Experience in coordinating international travel and managing complex itineraries.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous holiday allowance.
- Comprehensive private health insurance.
- Pension scheme.
- Opportunities for professional development and training.
- Flexible working arrangements (subject to business needs).
- Modern office environment in a central Aberdeen location.
- Employee wellness programmes and social events.
How to Apply
Interested candidates are encouraged to click on the application link below. Please ensure your CV is up-to-date and clearly highlights your relevant experience and qualifications for this Executive Office Personal Assistant role. We look forward to reviewing your application.