About Company
Seeking a role where your organizational skills truly make a difference? At Hiring.zycto, we empower our team members to contribute meaningfully to public service operations. We are a dynamic organization dedicated to supporting essential administrative functions within the Liverpool community. For a Public Service Filing Assistant, this means an environment that values meticulousness, efficiency, and a proactive approach. You’ll find a supportive team, modern systems, and the flexibility to balance work with life while contributing to vital public information management. Join us and become an integral part of maintaining accessible and accurate records for our community.
Job Description
Hiring.zycto is seeking a highly organized and detail-oriented Public Service Filing Assistant to join our dedicated team in Allerton, Liverpool. This is a crucial role where your meticulous efforts will directly support the efficient operation of public services within our community. We understand the importance of work-life balance, which is why this position offers flexible hours, allowing you to tailor your schedule to fit your needs while still contributing significantly to our mission.
As a Public Service Filing Assistant, you will be instrumental in managing, organizing, and maintaining critical documents and records. Your work will ensure that information is easily accessible, accurate, and compliant with all relevant public service regulations. This role requires a proactive individual with excellent administrative skills, a keen eye for detail, and a commitment to confidentiality. You’ll be working in a dynamic environment where accuracy and efficiency are paramount. If you thrive in a structured setting and are passionate about contributing to the smooth functioning of public information systems, this opportunity is for you. We are looking for someone who can seamlessly integrate into our operations, bringing order and precision to our extensive filing systems, thereby enabling better service delivery to the public. Your ability to manage and retrieve information efficiently will directly impact our capacity to serve the Allerton community effectively.
Key Responsibilities
- Accurately file, retrieve, and manage a high volume of confidential public service documents and records.
- Maintain and update existing filing systems to ensure optimal organization and accessibility for all team members.
- Perform regular audits of physical and digital files to ensure compliance with regulations, accuracy, and completeness.
- Assist with data entry and document scanning projects to convert physical records into secure digital formats.
- Handle inquiries efficiently related to document location and retrieval, ensuring timely and secure access while maintaining strict confidentiality.
- Adhere strictly to all data protection, confidentiality, and public service record-keeping policies and procedures.
- Support various administrative tasks as required to ensure the smooth and efficient operation of the department.
Required Skills
- Proven exceptional organizational and time management skills with a track record of handling multiple tasks.
- Outstanding attention to detail and a commitment to accuracy in all administrative duties.
- Proficiency in basic office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive and confidential information with utmost discretion and integrity.
- Strong verbal and written communication skills to interact effectively with colleagues and stakeholders.
Preferred Qualifications
- Previous experience in an administrative or filing role, particularly within a public service or governmental context.
- Familiarity with digital document management systems and electronic record-keeping practices.
- Knowledge of local government or public sector record-keeping regulations and best practices.
Perks & Benefits
- Flexible working hours designed to support a healthy work-life balance for our employees.
- A supportive and collaborative team environment where your contributions are valued.
- A unique opportunity to contribute directly to essential public services within the Liverpool community.
- Ongoing training and professional development opportunities to enhance your skills and career progression.
- Competitive salary and a comprehensive benefits package commensurate with experience.
How to Apply
If you are a meticulous and proactive individual eager to contribute to public service, we encourage you to apply! Please click on the link below to submit your application directly.