About Company
Hiring.zycto is revolutionizing project delivery in Toronto’s vibrant construction landscape. We are a dynamic firm deeply committed to innovation, efficiency, and fostering exceptional talent. For a Project Coordinator Assistant, this means an unparalleled opportunity to immerse yourself in diverse projects, from residential developments to commercial complexes, gaining hands-on experience that truly accelerates your career. We pride ourselves on a collaborative culture where every voice is heard, and individual contributions drive collective success. Join us and build not just structures, but a remarkable future in construction.
Job Description
This role is more than just administrative support; it’s a vital stepping stone into the exciting world of construction project management. As a Project Coordinator Assistant at Hiring.zycto, you will play a pivotal role in ensuring the seamless execution of our diverse construction projects across High Park North, Toronto, and beyond. We are seeking a proactive, highly organized, and detail-oriented individual eager to contribute to significant builds and learn from industry leaders. This position offers a unique chance to gain comprehensive experience across various project phases, from initial planning and procurement to execution and close-out, providing a holistic view of the construction lifecycle.
You’ll be instrumental in bridging communication gaps between project managers, site supervisors, subcontractors, and clients, ensuring that information flows efficiently and deadlines are met. Your day-to-day will involve critical tasks that keep projects on track, budget, and schedule, including maintaining comprehensive project logs, assisting with progress reports, and ensuring all documentation is up-to-date and compliant. We believe in empowering our team members, providing them with the tools, technology, and mentorship necessary to excel and grow within our organization. This is an exceptional opportunity for someone with foundational experience in construction or project coordination to expand their expertise and take on meaningful responsibilities within a supportive, collaborative, and fast-paced environment that values innovation.
At Hiring.zycto, we value precision, dedication, and an unwavering commitment to quality in every structure we help bring to life. You’ll be exposed to cutting-edge construction methodologies, sustainable practices, and advanced project management technologies, continually enhancing your professional toolkit. If you thrive in a collaborative atmosphere, possess a keen eye for detail, are adept at problem-solving, and are passionate about the built environment, this role is perfectly designed for your career progression. You will directly impact project success, contributing to the creation of structures that stand as testaments to our collective effort, expertise, and dedication to urban development in Toronto. This is your chance to build a strong foundation for a rewarding and impactful career in construction project management with a company that genuinely invests in its people and their long-term growth. We champion continuous learning, provide robust professional development opportunities, and celebrate individual achievements, ensuring you have every opportunity to advance and contribute significantly to our shared vision.
Key Responsibilities
- Assist Project Managers in the planning, execution, and closing phases of construction projects.
- Prepare and manage project documentation, including contracts, change orders, RFIs, submittals, and close-out documents.
- Coordinate project meetings, prepare agendas, and distribute minutes to all relevant stakeholders.
- Track project progress, schedules, and budgets, highlighting potential delays or cost overruns to the project team.
- Liaise with clients, subcontractors, and suppliers to ensure timely communication and material delivery.
- Facilitate permit applications and ensure compliance with local regulations and building codes.
- Organize and maintain project files, both digital and physical, ensuring accuracy and accessibility.
- Assist with the procurement process, including obtaining quotes, issuing purchase orders, and tracking material delivery.
- Support site supervisors with administrative tasks and logistical coordination as required.
- Monitor and report on safety compliance on job sites, assisting in the documentation of incidents or observations.
Required Skills
- Proven experience (1-2 years) in a project coordination or administrative role within the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills with an ability to multitask effectively.
- Excellent written and verbal communication skills.
- Ability to read and interpret basic construction drawings and specifications.
- Detail-oriented with a strong commitment to accuracy and data integrity.
- Demonstrated ability to work collaboratively and effectively in a team environment.
Preferred Qualifications
- Post-secondary education in Construction Management, Engineering, Architecture, or a related field.
- Experience with project management software (e.g., Procore, Aconex, MS Project).
- Basic understanding of construction accounting principles and invoicing processes.
- Knowledge of local building codes and permitting processes in Toronto.
- Valid G-class driver's license and access to a reliable vehicle.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance coverage.
- Paid time off, including vacation and sick leave, plus statutory holidays.
- Opportunities for professional development, training, and continuing education.
- Mentorship program with experienced construction professionals.
- Dynamic, supportive, and collaborative work environment.
- Company-sponsored social events and team-building activities.
- Retirement savings plan (e.g., RRSP matching program).
How to Apply
Ready to build your career with a leading name in construction? We invite qualified candidates to submit their applications by clicking the link below. Please ensure your resume highlights your relevant experience and skills, specifically showcasing your contributions to past construction projects. We thank all applicants for their interest; however, only those selected for an interview will be contacted.