About Company
Imagine a place where your creativity transforms visions into unforgettable experiences. At Hiring.zycto, we are a dynamic and innovative company dedicated to crafting exceptional corporate and private events that leave a lasting impression. For an Event Planner, this means an unparalleled opportunity to work on diverse projects, from high-profile corporate galas to intimate private celebrations, within a supportive and collaborative environment. We empower our team to bring their boldest ideas to life, fostering growth and celebrating success in every meticulously planned detail.
Job Description
Hiring.zycto is seeking a passionate and highly organized Event Planner to join our vibrant team in Edinburgh. This pivotal role involves the end-to-end planning, execution, and post-event analysis of a diverse portfolio of corporate and private functions. You will be responsible for bringing client visions to life, ensuring every event is not only seamless and successful but also reflects the unique brand and objectives of our clients. From initial concept development and budgeting to vendor management, logistical coordination, and on-site event supervision, you will be the driving force behind creating extraordinary experiences. We are looking for an individual with an impeccable eye for detail, a proactive approach to problem-solving, and a genuine love for crafting memorable moments. You’ll work closely with clients, suppliers, and internal teams to deliver events that consistently exceed expectations and uphold Hiring.zycto’s reputation for excellence. If you thrive in a fast-paced environment and possess a natural flair for organization and creativity, this is an incredible opportunity to shape inspiring events and become an integral part of a forward-thinking organization dedicated to event perfection. Your ability to anticipate needs, manage timelines, and pivot gracefully under pressure will be key to your success and our collective achievements.
Key Responsibilities
- Manage the full lifecycle of corporate and private events, from initial brief to post-event evaluation.
- Develop detailed event proposals, including timelines, budgets, venue selection, and vendor recommendations.
- Source, negotiate with, and manage a diverse range of suppliers and vendors (e.g., caterers, decorators, AV specialists, entertainment).
- Prepare comprehensive event schedules, run sheets, and contingency plans to ensure smooth execution.
- Coordinate all logistical aspects, including guest registration, transportation, accommodation, and on-site management.
- Conduct site visits and walkthroughs to ensure venues meet event requirements and standards.
- Oversee event setup, execution, and breakdown, providing on-site leadership and problem-solving.
- Maintain clear and consistent communication with clients, providing regular updates and managing expectations.
- Manage event budgets, track expenses, and ensure financial targets are met.
- Perform post-event analysis, gather feedback, and generate reports to identify areas for improvement.
Required Skills
- Minimum of 4 years of proven experience in event planning, coordination, or management.
- Demonstrable experience with both corporate and private events.
- Exceptional organizational and project management skills with a keen eye for detail.
- Strong communication, negotiation, and interpersonal abilities.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work effectively under pressure and manage multiple projects simultaneously.
- Budget management expertise and financial acumen.
- A proactive problem-solver with a 'can-do' attitude.
Preferred Qualifications
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Professional certification in event planning (e.g., CMP, CSEP).
- Experience with international events or clients.
- Familiarity with the Edinburgh events market and local suppliers.
- Multilingual abilities are a plus.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous paid time off and public holidays.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and industry certifications.
- Dynamic and supportive work environment.
- Discounted access to various local attractions and events.
- Team-building activities and social events.
How to Apply
Ready to bring your event planning expertise to a company that values creativity and excellence? We encourage you to click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for Hiring.zycto. Please highlight any notable events you have planned.