About Company
Hiring.zycto helps mission-driven organizations thrive by connecting them with dedicated talent. For a Church Administrator, this means stepping into a role where your organizational prowess directly supports a vibrant community’s spiritual and social fabric. We are committed to fostering environments where every team member feels valued, empowered, and integral to shared success. Our partners benefit from streamlined operations and compassionate leadership, making this an ideal place to apply your administrative expertise in a truly meaningful context.
Job Description
Hiring.zycto is actively seeking a highly organized, compassionate, and dedicated Part-Time Church Administrator to join a vibrant and welcoming faith community located in the heart of Silver Springs, Calgary. This pivotal role is essential for the smooth and efficient daily operation of the church office, acting as the central hub for communication, coordination, and support for the pastoral team, staff, and beloved congregants. As the primary point of contact for many, you will be instrumental in reflecting the church’s core values through your professionalism, warmth, and meticulous attention to detail.
In this multifaceted position, you will be responsible for a diverse range of administrative tasks crucial to the church’s mission and community engagement. Your day might involve managing intricate calendars for various church activities and pastoral appointments, preparing and distributing weekly service bulletins, newsletters, and other important communications, and maintaining accurate membership records with the utmost discretion and confidentiality. Beyond routine office tasks, you will also play a key role in supporting event planning and coordination, from managing RSVPs to ensuring facilities are adequately prepared for meetings, worship services, and special gatherings. Furthermore, your support will extend to coordinating with volunteers, ensuring they have the resources and information needed to contribute effectively.
This opportunity offers more than just an administrative role; it is a chance to make a profound and tangible contribution to the spiritual and operational health of a cherished local institution. We are looking for an individual who is not only proficient in administrative duties but also possesses a proactive approach, excellent problem-solving abilities, and the capacity to communicate effectively and compassionately with diverse groups of people. The ideal candidate will thrive in an environment where their organizational talents directly empower a community dedicated to faith, service, and outreach. If you are eager to utilize your administrative expertise to foster an organized, welcoming, and efficient environment that underpins the vital work of a faith-centered community, we warmly invite you to explore this impactful opportunity. Join us in strengthening this Silver Springs community.
Key Responsibilities
- Manage the church office, ensuring a welcoming and efficient environment.
- Act as the primary point of contact for congregants, visitors, and external inquiries, via phone, email, and in-person.
- Provide comprehensive administrative support to the pastoral team and other church staff.
- Prepare and distribute weekly service bulletins, newsletters, announcements, and other communications.
- Maintain accurate and confidential church records, including membership databases and contact information.
- Manage church calendars, scheduling meetings, events, and facility bookings.
- Assist with planning, coordination, and logistics for church events, programs, and outreach initiatives.
- Oversee office supplies inventory and place orders as needed.
- Process incoming and outgoing mail, and manage email correspondence.
- Support basic financial tasks such as managing petty cash, processing donations, and assisting with record-keeping.
- Facilitate volunteer coordination and provide administrative support to various ministries.
Required Skills
- Proven experience in an administrative or office management role (minimum 3 years).
- Exceptional organizational and time management skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Strong interpersonal skills with a compassionate and welcoming demeanor.
- Ability to work independently and as part of a team in a faith-based environment.
- Problem-solving abilities and a proactive approach to tasks.
Preferred Qualifications
- Post-secondary education in office administration, business, or a related field.
- Previous administrative experience within a church or non-profit organization.
- Familiarity with church management software (e.g., Breeze, ChurchSuite, Planning Center).
- Understanding of the operations and dynamics of a faith-based community.
Perks & Benefits
- Opportunity to make a meaningful impact within a supportive community.
- Flexible part-time hours.
- Collaborative and welcoming work environment.
- Professional development opportunities.
- Contribution to the spiritual and social well-being of the Silver Springs community.
How to Apply
To express your interest in this impactful Part-Time Church Administrator role, please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are passionate about contributing to a faith-based community.