About Company
Are you ready to make a significant impact in commercial real estate? Hiring.zycto is a dynamic and forward-thinking organization at the forefront of property management and development, with a robust portfolio spanning diverse commercial assets. We pride ourselves on fostering a collaborative environment where precision meets innovation. For a dedicated Lease Administrator, our firm offers unparalleled opportunities to refine your expertise, engage with complex agreements, and directly contribute to our strategic growth. Join us and become an integral part of a team that values your meticulous approach and commitment to excellence. We empower professionals to thrive.
Job Description
Are you a meticulous and proactive professional with a passion for commercial real estate? Hiring.zycto is seeking a dedicated Lease Administrator to join our dynamic team in Spruce Meadows, Calgary. In this pivotal role, you will be instrumental in the precise and efficient management of our extensive commercial lease portfolio. You will be responsible for the full lifecycle of lease administration, from initial setup and abstraction to renewals, amendments, and terminations, ensuring strict adherence to lease agreements and corporate policies. This isn’t just about processing paperwork; it’s about being the custodian of critical information that underpins our financial operations and tenant relationships.
You will become the go-to expert for interpreting complex lease clauses, performing accurate rent calculations, and meticulously reconciling common area maintenance (CAM), property taxes, and insurance charges. Your daily activities will involve significant data entry and verification within our advanced lease management software, ensuring the integrity and accuracy of our lease database, which is vital for reporting and strategic decision-making. Collaboration is key; you will work closely with our property management, accounting, legal, and asset management teams, providing crucial lease-related support and insights. This role demands exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Beyond the numbers and clauses, you will play a critical role in fostering positive tenant relationships by promptly and accurately addressing lease-related inquiries and resolving discrepancies. Your contribution will directly impact our operational efficiency, financial health, and overall tenant satisfaction. If you thrive on accuracy, possess an analytical mindset, and are eager to grow your expertise within a leading commercial real estate firm, Hiring.zycto offers a stimulating environment where your precision and dedication will be recognized and rewarded. We are looking for someone who takes ownership, is proactive in identifying potential issues, and is committed to upholding the highest standards of lease administration. Join us and contribute to managing some of Calgary’s most prestigious commercial properties while developing your career within a supportive and growth-oriented company.
Key Responsibilities
- Abstract, interpret, and process commercial lease agreements, amendments, renewals, and terminations with high accuracy.
- Maintain the integrity and accuracy of the lease administration database (e.g., Yardi, MRI) by ensuring all lease data is up-to-date and correctly entered.
- Calculate and bill monthly tenant charges including base rent, percentage rent, common area maintenance (CAM), property taxes, and insurance.
- Perform annual CAM, property tax, and insurance reconciliations for assigned properties, ensuring compliance with lease terms.
- Review and approve tenant billings, rent rolls, and other related financial documents.
- Respond to tenant inquiries regarding lease terms, charges, and reconciliations in a timely and professional manner.
- Collaborate with property management, accounting, legal, and asset management teams to ensure seamless operations and resolve lease-related issues.
- Assist in the preparation of annual budgets and reforecasts by providing accurate lease income data.
- Generate various ad-hoc reports and analyses related to lease portfolio performance and occupancy.
- Monitor critical lease dates and ensure timely execution of options, renewals, and expirations.
- Assist with due diligence processes for property acquisitions and dispositions.
Required Skills
- Minimum 4 years of experience in commercial lease administration.
- Profound understanding of commercial lease documents, clauses, and real estate terminology.
- Proficiency in lease administration software such as Yardi, MRI, or similar platforms.
- Advanced Microsoft Excel skills for data analysis and reporting.
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities and meet tight deadlines.
- Demonstrated ability to work independently and as part of a team.
Preferred Qualifications
- Post-secondary education in Business Administration, Finance, Real Estate, or a related field.
- Experience managing a diverse portfolio of commercial properties (retail, office, industrial).
- Familiarity with local real estate laws and regulations in Alberta.
- Relevant industry certifications (e.g., RPA, FMA).
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career growth.
- Collaborative and supportive work environment.
- Health and wellness programs.
- Generous paid time off and holidays.
- Modern office located in a vibrant area of Calgary.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please submit your resume and cover letter detailing your relevant experience and qualifications.