About Company
Hiring.zycto specializes in connecting exceptional talent with discerning private households and family offices across Canada. We understand the unique demands of estate management and are committed to sourcing professionals who not only possess unparalleled expertise but also align seamlessly with the values and expectations of our clients. For an Estate Manager, we offer access to exclusive opportunities within prestigious properties, fostering environments where your skills in luxury property oversight, staff leadership, and sophisticated service delivery are truly valued and allowed to flourish. Join us to elevate your career within the private service sector.
Job Description
Hiring.zycto is seeking an exceptionally skilled and dedicated Private Estate Manager to oversee the comprehensive operations of a prestigious private residence located in St. James, Winnipeg. This is a unique opportunity for a highly organized, discreet, and experienced professional to manage a significant property, ensuring the highest standards of care, efficiency, and service for the principals.
The Estate Manager will act as the central figure in the smooth and sophisticated running of the estate, taking full responsibility for all operational aspects, from meticulous property maintenance and advanced security systems to staff supervision and financial administration. This pivotal role requires a proactive leader with an unwavering commitment to excellence, capable of anticipating needs, solving complex challenges, and maintaining absolute discretion and confidentiality.
Your day-to-day will involve a diverse range of duties, demanding a blend of practical knowledge, strategic planning, and exceptional interpersonal skills. You will be instrumental in creating a seamless and comfortable living environment, ensuring the principals’ peace of mind through your expert management. This role extends beyond mere upkeep; it involves curating an experience, ensuring every detail reflects the high standards of the estate. If you possess a keen eye for detail, a deep understanding of luxury property management, and a passion for providing unparalleled private service, we encourage you to explore this distinguished career path with us. Join a team where your expertise is not just recognized, but celebrated.
Key Responsibilities
- Oversee all aspects of the private estate's operations, including facilities, grounds, and household management, ensuring impeccable standards are consistently met.
- Recruit, train, supervise, and manage all household staff (e.g., housekeepers, gardeners, maintenance personnel), fostering a harmonious and efficient working environment.
- Develop and implement comprehensive maintenance schedules and preventative measures for all estate properties, systems (HVAC, plumbing, electrical, smart home), and landscaping.
- Prepare, manage, and reconcile detailed estate budgets, track expenses, and provide regular, transparent financial reports to the principals.
- Coordinate and oversee all vendor and contractor relationships, negotiating contracts, scheduling services, and ensuring quality work and timely completion for repairs, renovations, and special projects.
- Implement and maintain robust security protocols and systems, ensuring the privacy, safety, and confidentiality of the principals and the estate at all times.
- Manage inventory of household supplies, fine art, wine cellars, valuable collections, and other assets, ensuring proper care and documentation.
- Plan, organize, and execute special events, private dinners, and gatherings as required, managing logistics and staffing.
- Act as the primary point of contact and liaison for the principals regarding all estate-related matters, demonstrating excellent communication and problem-solving skills.
- Oversee vehicle fleet maintenance, registration, and scheduling, ensuring vehicles are always in pristine condition.
- Implement sustainable practices and technologies where appropriate to enhance efficiency and environmental responsibility.
Required Skills
- Minimum of 5 years of proven experience in private estate management, luxury property management, or a high-level hospitality management role.
- Exceptional leadership, team management, and staff supervision abilities.
- Strong financial acumen, including budgeting, expense tracking, and vendor negotiation.
- Superior organizational, time management, and multitasking capabilities with meticulous attention to detail.
- Absolute discretion, confidentiality, and an impeccably professional demeanor.
- Proficiency in property management software, advanced smart home technologies, and standard office applications (MS Office Suite).
- Valid driver's license and a clean driving record.
- Outstanding written and verbal communication, and interpersonal skills.
- Ability to work flexible hours, including evenings and weekends, as required by the demands of a private estate.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Certifications in property management, security management, or luxury service.
- Extensive experience with integrated estate systems and smart home technology.
- Fluency in multiple languages is considered an asset.
- Familiarity with the care and preservation of fine art, antique collections, and high-value personal assets.
Perks & Benefits
- Highly competitive salary commensurate with experience and responsibilities.
- Comprehensive health, dental, and vision insurance package.
- Generous paid time off, including vacation and statutory holidays.
- Contribution to a retirement savings plan.
- Opportunities for continuous professional development and training.
- Relocation assistance may be considered for exceptional candidates.
- A discreet, respectful, and highly professional work environment.
- The unique opportunity to manage a magnificent private estate and contribute to a premium living experience.
How to Apply
To apply for this exclusive Estate Manager – Private position, please click on the application link below. Ensure your resume and cover letter highlight your relevant experience in private estate or luxury property management, your leadership capabilities, and your commitment to discretion and excellence. We look forward to reviewing your qualifications.