About Company
Imagine a workplace where your efforts directly shape futures. Hiring.zycto is a dynamic organization deeply committed to fostering educational pathways and supporting aspiring students. We operate at the forefront of academic recruitment, believing in the transformative power of higher education. For a University Admissions Assistant, this means joining a team dedicated to excellence, innovation, and genuine connection with applicants. We pride ourselves on a collaborative culture that champions personal growth and collective success in a vibrant, fast-paced environment.
Job Description
Hiring.zycto invites passionate and detail-oriented individuals to join our team as a University Admissions Assistant, based in the heart of Downtown, Minneapolis. This full-time position is crucial to our mission of connecting ambitious students with their ideal academic programs, serving as a cornerstone for our outreach and enrollment efforts. As the first point of contact for many prospective students and their families, you will play a pivotal role in creating a positive, informative, and welcoming experience, guiding them through the initial stages of their admissions journey and showcasing the value of our educational offerings.
In this dynamic administrative support role, you will be instrumental in ensuring the smooth and efficient operation of our admissions department. Your daily tasks will span a wide array of responsibilities, from meticulously managing applicant inquiries and processing application materials with precision, to scheduling campus visits and assisting with high-profile informational events. We are looking for someone who thrives in a fast-paced, student-centric environment, possesses exceptional organizational skills, a proactive attitude, and a genuine enthusiasm for higher education and student success. Your ability to multitask and maintain accuracy under pressure will be key to your success and the department’s effectiveness.
This is more than just an administrative job; it’s a unique opportunity to directly impact the lives of future university students, helping them navigate a significant life decision. You will act as an important ambassador for our academic partners, providing accurate and up-to-date information on programs, application requirements, and deadlines. You will also be responsible for maintaining confidential student records with utmost integrity and collaborating closely with admissions counselors to streamline the entire application and enrollment process, ensuring a seamless transition for every applicant. Strong communication skills, both written and verbal, are paramount, as you will be interacting with diverse populations of students, parents, high school counselors, and internal educational professionals. If you are a proactive problem-solver with a keen eye for detail, a commitment to delivering outstanding service, and a desire to contribute to a meaningful mission, we encourage you to apply and become a vital part of our dedicated and forward-thinking team.
Key Responsibilities
- Serve as the primary point of contact for prospective students, parents, and counselors via phone, email, and in-person inquiries.
- Process and manage all incoming application materials, ensuring accuracy and completeness.
- Maintain and update prospective student databases (CRM) with a high level of data integrity.
- Schedule and coordinate campus visits, information sessions, and virtual tours.
- Assist with the planning and execution of admissions events, including open houses and recruitment fairs.
- Prepare admissions packets, mailings, and other communication materials for applicants.
- Provide administrative support to admissions counselors and senior staff.
- Handle confidential student information with discretion and adherence to privacy regulations.
- Generate reports and track admissions metrics as required.
Required Skills
- Exceptional written and verbal communication skills.
- Strong organizational abilities and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent customer service and interpersonal skills.
- Ability to work independently and collaboratively within a team.
Preferred Qualifications
- Associate's or Bachelor's degree (or actively pursuing) in a relevant field.
- Prior administrative or customer service experience, preferably in an educational setting.
- Familiarity with CRM systems (e.g., Salesforce, Slate) or student information systems.
- Knowledge of university admissions processes and terminology.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuing education.
- Employee assistance program (EAP).
- Commuter benefits.
- A vibrant and supportive work environment in downtown Minneapolis.
How to Apply
Ready to make a difference in higher education? Click on the application link below to submit your resume and cover letter. We look forward to reviewing your qualifications and learning how you can contribute to our mission.
